[JAWSLite] Re: formatting in word

Yes, Chip, glad you pointed this out for folks. Also, direct formatting as 
described in the original message can result in unstable and corrupt documents. 
Using styles was one of the best and easiest things to do to use Word. 
Jean


  All inanimate objects can move just enough to get in your way. 
--Young's Law of Inanimate Mobility


  ----- Original Message ----- 
  From: Chip Orange 
  To: jawslite@xxxxxxxxxxxxx 
  Sent: Friday, November 30, 2007 3:43 PM
  Subject: [JAWSLite] Re: formatting in word


  Hi Judith,

  I'm glad your happy with this method, but I felt I should point out to others 
this is not the recommended way to handle this in Word.

  The preferred way would be to use a Word feature called "styles".  Any 
introductory book on using Word will explain styles, but the idea is to modify 
a style that these paragraphs are using, rather than format each one 
individually as these instructions.

  These do work, but future modifications to the document could undo these, or 
make it harder to change them later, and that's why Word added styles.

  If modifying the entire document is wanted, the default style is "normal", 
and you could just go modify the "normal" style, and not even create a custom 
style, which would be the better way.

  I hope this encourages folks to go get a text book on using Word (I have 
several), to learn the features of Word that would make editing much easier in 
the long run once learned.

  hth,

  Chip







  ------------------------------

  Chip Orange
  Database Administrator
  Florida Public Service Commission

  Chip.Orange@xxxxxxxxxxxxxxx
  (850) 413-6314

   (Any opinions expressed are solely those of the author and do not 
necessarily reflect those of the Florida Public Service Commission.)






----------------------------------------------------------------------------
    From: jawslite-bounce@xxxxxxxxxxxxx [mailto:jawslite-bounce@xxxxxxxxxxxxx] 
On Behalf Of Judith Bron
    Sent: Friday, November 30, 2007 1:07 PM
    To: jfw@xxxxxxxxxxxxx
    Cc: jawslite@xxxxxxxxxxxxx
    Subject: [JAWSLite] formatting in word


    I was thinking about the recent thread involving formatting in Word.  With 
many full manuscripts I struggled to format my documents correctly and a few 
things I found out, better late than never, inspired me to write this email.  
First of all, my sincere thanks to Jerry on this list who has been a true 
friend and Word specialist.

    When you want to correct your paragraphing or what has been known as tabs 
it is not as you think.  To indent your paragraphs uniformaly at 0.5 or 
whatever width you are comfortable with do the following:

    1.  Select the entire document you want to format from the point where you 
want the formatting to begin.
    2.  Hit the alt key.
    3.  Hit O for formatting and then P for paragraphs.
    4.  Tab until you hear "Special".
    5.  Arrow down to first line.
    6.  arrow down to "by" and arrow up and down until you hear the indentation 
width you are comfortable with.  Tab until you hear "OK", press enter and you 
will be back in your document.
    7.  Hit an arrow key to unselect your document.

    Now, when you are writing a document and want your paragraphs to be uniform 
never hit the tab key again in the document !  When you want to create a new 
paragraph simply hit enter at the end of the preceeding line.

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