[JAWSLite] Re: formatting in word

Hi Judith,
 
I'm glad your happy with this method, but I felt I should point out to
others this is not the recommended way to handle this in Word.
 
The preferred way would be to use a Word feature called "styles".  Any
introductory book on using Word will explain styles, but the idea is to
modify a style that these paragraphs are using, rather than format each
one individually as these instructions.
 
These do work, but future modifications to the document could undo
these, or make it harder to change them later, and that's why Word added
styles.
 
If modifying the entire document is wanted, the default style is
"normal", and you could just go modify the "normal" style, and not even
create a custom style, which would be the better way.
 
I hope this encourages folks to go get a text book on using Word (I have
several), to learn the features of Word that would make editing much
easier in the long run once learned.
 
hth,
 
Chip
 
 
 




------------------------------

Chip Orange
Database Administrator
Florida Public Service Commission

Chip.Orange@xxxxxxxxxxxxxxx
(850) 413-6314

 (Any opinions expressed are solely those of the author and do not
necessarily reflect those of the Florida Public Service Commission.)


 


________________________________

        From: jawslite-bounce@xxxxxxxxxxxxx
[mailto:jawslite-bounce@xxxxxxxxxxxxx] On Behalf Of Judith Bron
        Sent: Friday, November 30, 2007 1:07 PM
        To: jfw@xxxxxxxxxxxxx
        Cc: jawslite@xxxxxxxxxxxxx
        Subject: [JAWSLite] formatting in word
        
        
        I was thinking about the recent thread involving formatting in
Word.  With many full manuscripts I struggled to format my documents
correctly and a few things I found out, better late than never, inspired
me to write this email.  First of all, my sincere thanks to Jerry on
this list who has been a true friend and Word specialist.
         
        When you want to correct your paragraphing or what has been
known as tabs it is not as you think.  To indent your paragraphs
uniformaly at 0.5 or whatever width you are comfortable with do the
following:
         
        1.  Select the entire document you want to format from the point
where you want the formatting to begin.
        2.  Hit the alt key.
        3.  Hit O for formatting and then P for paragraphs.
        4.  Tab until you hear "Special".
        5.  Arrow down to first line.
        6.  arrow down to "by" and arrow up and down until you hear the
indentation width you are comfortable with.  Tab until you hear "OK",
press enter and you will be back in your document.
        7.  Hit an arrow key to unselect your document.
         
        Now, when you are writing a document and want your paragraphs to
be uniform never hit the tab key again in the document !  When you want
to create a new paragraph simply hit enter at the end of the preceeding
line.

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