[icebtac] Fwd: ICEB General Assembly: Call for Papers

  • From: Joe Sullivan <joe@xxxxxxxxxx>
  • To: icebtac@xxxxxxxxxxxxx
  • Date: Mon, 30 Jun 2003 11:02:20 -0400

(Forwarded on behalf of Raeleen Smith, ICEB Secretary)

I am attaching a notification of the Call for Papers for the ICEB 2004
General Assembly.  I am also pasting a copy into this message.

Please feel free to distribute this information to interested individuals
and organisations.

Thank you.

Raeleen Smith
ICEB Secretary

International Council on English Braille

General Assembly : Circular 1, 4 June 2003

The International Council on English Braille (ICEB) announces that it will
hold its Third General Assembly from Monday, 29 March 2004 to Friday, 2
April 2004 in Toronto, Canada.

Call for Papers

1.      A series of papers agreed by ICEB will be presented at the 2004
General Assembly and these will all be published in the Conference

2.      The major topic of the papers should be related to the Unified
English Braille Code Research Project (UEBC) or relevant ICEB work.

3.      All papers intended for presentation at the 2004 Conference must be
in the hands of Darleen Bogart by 15 November 2003.

Forward to:

Darleen Bogart
CNIB Library for the Blind
1929 Bayview Avenue
Toronto, Ontario
Canada M4G 3E8
Telephone: Bus: (1-416) 480-7530
Fax: (1-416) 480-7700
E-mail: darleen.Bogart@xxxxxxx

4.      Contact details including name, address, telephone and E-mail
address are to be included with each paper submitted.

5.      All conference papers received by the above date will be reviewed by
members of the Conference Papers Subcommittee to establish their suitability
for the conference and to see whether any alterations need to be made,
having regard to what other papers are being submitted, and to other
considerations.  All reports from reviewers must be in the hands of the
Chair of the Conference Papers Subcommittee by 15 December 2003.

6.      All papers accepted for presentation at the General Assembly and
therefore for inclusion in the conference proceedings will be sent to
members of the Executive Committee by 1 February 2004 to circulate to all
delegates in their respective countries.  This deadline is intended to give
sufficient time for members of national delegations to discuss the papers
with other relevant people in their countries and to take up positions which
have the support of their respective national organisations.

7.      Papers intended for the 2004 conference are to be submitted as
electronic files either as Word or as BRF files.

8.      Papers intended for the conference should not exceed 6,000 words,
exclusive of footnotes and appendices.  The paper must be accompanied by an
abstract not exceeding 250 words (which of course does not count towards the
total number of words in the paper).

9.      A single conference paper may be written by two or more co-authors,
or by an individual.  Authors or co-authors need not be delegates to the
conference, but should submit their papers for review in the same way as
that described above.

10.     Presenters:  At the conference itself papers will not be read out in
full, as it will be assumed that all delegates will have had an opportunity
to digest their contents.  Instead, the author or co-authors shall present a
summary of their paper, highlighting any points which he or she considers of
special importance, and this summary shall not exceed 15 minutes in length.
The presenter will be responsible for making the summary at the time of
Conference, and will not be required to submit a written version of it
beforehand.  The presenter need not be an approved delegate to the
Conference or a representative of an organisation approved by ICEB, but he
or she need not be the author or co-author of the paper either.  The person
submitting the paper in writing to the Chair of the Conference Papers
Subcommittee must at the same time indicate who is going to be its

11.     In addition to the fifteen minutes allocated for the presentation of
each paper, provision will be made for individual papers or groups of papers
to be followed by about thirty minutes of discussion time.  More precise
details about this will be available when the conference agenda and
timetable have been drawn up.

12.     Reviewers:  Each paper intended for conference will be sent in the
first instance to two reviewers, who as already indicated, must report back
promptly to the Chair of the Conference Papers Subcommittee.  The two
reviewers may agree either to accept or reject a paper, in which case their
decision will be final.  If the reviewers are divided on the question of
whether a paper should be accepted, the Chair of the Conference Papers
subcommittee may either act as the third reviewer to break the tie or may
delegate the task to one or more other reviewers.  Alternatively, the
original reviewers may take the view that a paper should be accepted
provided that alterations are made to it.  In such cases reviewers should be
as clear and specific as possible with regard to the alterations they want
made, and should give reasons for their decision.  Because of the tightness
of the timetable, it will normally be possible for only quite minor editing
to be done, if the paper is to be sent out in its final form to delegates
before the conference.  However, the Chair of the Conference Papers
Subcommittee may in exceptional circumstances rule that changes should be
made which can only appear in the published conference proceedings and that
delegates will have to be supplied with an unamended version of the paper.
All authors of papers will be urged to complete any alterations requested as
quickly as possible, and it must be stressed that members of ICEB and other
personnel associated with the planning and running of the conference cannot
accept responsibility for the editing to incorporate alterations.

13.     It will not be possible to provide an opportunity for "reacting
papers" for inclusion in the conference proceedings.  However, delegates or
other readers of papers prior to the conference may take upon themselves the
responsibility of circulating reactions to or comments on one or more of the
conference papers which they have read, in the belief that this will help
conference delegates to be clear in their minds about the issues involved,
or to reach decisions.  Such reactions or comments will not form part of the
conference proceedings, and those involved in the planning or running of the
conference cannot undertake to assist in their circulation.

14.     Having regard to the expense that will be incurred in producing the
conference proceedings, and also to the desirability of conference papers
being read by as wide an audience as possible, authors of conference papers
are urged:

                -       to be clear, concise and orderly in their
presentation of material
                -       to give adequate references to research work and
other literature which they cite
                -       to be as objective as possible even where they have
a specific and controversial viewpoint to present
                -       to define and employ with precision any technical
terms they may use
                -       to divide their papers into numbered sections and/or
paragraphs for ease of reference
                -       to avoid diffuseness and digressiveness
                -       and to refrain from personal attacks

For further information contact:

Raeleen Smith
Secretary, ICEB
Royal New Zealand Foundation of the Blind
P O Box 2237
South Dunedin
New Zealand
Phone:  64-3-4664244
Fax: 64-3-4554319
E-mail: rsmith@xxxxxxxxxxxx

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