RE: inserting text

  • From: Meral KESKINER <MeralK@xxxxxxxxxxxx>
  • To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
  • Date: Thu, 24 Oct 2002 17:05:31 +0300

This is the way how to append a text for mail messages. You have to set some
registry parameters.


PSS ID Number: Q258206

Article last modified on 06-11-2002

 

:5.5

 

 

 

 

======================================================================

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The information in this article applies to:

 

 - Microsoft Exchange Server, version 5.5 

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IMPORTANT: This article contains information about modifying the registry.
Before you modify the registry, make sure to back it up and make sure that
you understand how to restore the registry if a problem occurs. For
information about how to back up, restore, and edit the registry, click the
following article number to view the article in the Microsoft Knowledge
Base:

 

   Q256986 Description of the Microsoft Windows Registry

 

SUMMARY

=======

 

The Internet Mail Service Extension, the Imsext.dll file, that is included
in

the Microsoft BackOffice Resource Kit adds the capability for inbound

journaling, outbound journaling, per-recipient Journaling, prepending text
to

inbound e-mail, appending text to inbound e-mail, prepending text to
outbound

e-mail, and appending text to outbound e-mail.

 

MORE INFORMATION

================

 

Installation and Configuration

------------------------------

 

WARNING: If you use Registry Editor incorrectly, you may cause serious
problems

that may require you to reinstall your operating system. Microsoft cannot

guarantee that you can solve problems that result from using Registry Editor

incorrectly. Use Registry Editor at your own risk.

 

To install and configure the Internet Mail Service Extension:

 

1. Copy the Internet Mail Service Extension, the Imsext.dll file, to the

  <drive>\Exchsrvr\Connect\Msexcimc\Bin folder.

 

2. At a command prompt in the Exchsrvr\Connect\Msexcimc\Bin folder, run

  "regsvr32 imsext.dll" (without the quotation marks).

 

3. To enable Internet Mail Service Extension in Exchange Server 5.5 Service
Pack

  1 (SP1) or later without losing routing table capability, you need to
create

  a registry value:

 

NOTE: Microsoft recommends the following method to enable Internet Mail
Service

Extension.

 

   a. Start Registry Editor (Regedt32.exe).

 

   b. Locate the following key in the registry:

 

   HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\

  MSExchangeIMC\Parameters

 

      NOTE: The above registry key is one path; it has been wrapped for

     readability.

 

   c. On the Edit menu, click Add Value, and then add the following registry

     value:

 

   Value Name: NonRoutingExtensionDll

  Data Type: REG_SZ

  String Value: The full path of the Internet Mail Service Extension utility
DLL

 

      You can also enable Internet Mail Service Extension in the Exchange
Server

     Administrator program by opening the Internet Mail Service properties,

     click the Routing tab, and then select "Internet Mail Service
Extension"

     as the custom routing program.

 

      IMPORTANT: Microsoft does not recommend this method. You lose routing
table

     capability.

 

4. Create a registry key to house the data that is passed to the Internet
Mail

  Service Extension DLL:

 

   a. Start Registry Editor (Regedt32.exe).

 

   b. Locate the following key in the registry:

 

   HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\

  MSExchangeIMC\Parameters

 

      NOTE: The above registry key is one path; it has been wrapped for

     readability.

 

   c. On the Edit menu, click Add Key, and then type "Extension" (without
the

     quotation marks).

 

   d. Quit Registry Editor.

 

5. Stop and restart the Internet Mail Service.

 

You can use the capabilities of the Internet Mail Service Extension together
or

separately by adding the appropriate registry value or values. You can add
or

delete all values in the Extension key that you added as part of the

installation and configuration. You must restart the Internet Mail Service
any

time that you change one of the registry values, with the exception of the

per-recipient journaling recipient's journal property.

 

Inbound Journaling

------------------

 

To journal inbound Simple Mail Transfer Protocol (SMTP) e-mail, create a
registry

string value named InboundJournal in the Extension key. Set the
InboundJournal

value to the e-mail address of the mailbox that will act as the journal
mailbox.

If you use a distribution list (DL) as the journal mailbox, you can journal
mail

to multiple mailboxes and it is very easy to change the journal mailbox.

Microsoft recommends that you also remove the SMTP address, so that the
mailbox

cannot be attacked from the outside, and hide the mailbox from the address
book,

so that the mailbox is difficult to attack from the inside. You can then set
the

address to the X.500 address of the DL.

 

If you enable inbound journaling, you must also create a registry string
value

named InboundJournalNDR in the Extension key. Set the InboundJournalNDR
value to

the e-mail address to which you want non-delivery reports (NDRs) that are

generated by journaled inbound e-mail delivered. As with the InboundJournal

value, remove the InboundJournalNDR value's SMTP address and hide the
mailbox

from the address book. Microsoft recommends that this recipient reside on
the

same server as the Internet Mail Service Extension.

 

Example:

 

   InboundJournal=/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=globalarchdl

  InboundJournalNDR=/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=injournalndr

 

Outbound Journaling

-------------------

 

To journal outbound SMTP e-mail, create a registry string value named

OutboundJournal in the Extension key. Set the OutboundJournal value to the

e-mail address to which you want the journal e-mail delivered. If you use a
DL

as the journal mailbox, you can journal mail to multiple mailboxes and it is

very easy to change the journal mailbox. Microsoft recommends that you also

remove the SMTP address, so that this mailbox cannot be attacked from the

outside, and hide the mailbox from the address book so that the mailbox is

difficult to attack from the inside. You can then set the address to the
X.500

address of the DL. If you enable outbound journaling, you must also create a

registry string value named OutboundJournalNDR in the Extension key. Set the

OutboundJournalNDR value to the e-mail address to which you want NDRs that
are

generated by journaled outbound mail delivered. As with the OutboundJournal

value, you should remove the OutboundJournalNDR value SMTP address and hide
the

mailbox from the address book. Microsoft recommends that the recipient
reside on

the same server as the Internet Mail Service Extension.

 

NOTE: If you use the same value for the InboundJournal and OutboundJournal

registry values, you can use one mailbox for all journaling.

 

Example:

 

   OutboundJournal=/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=globalarchdl

  OutboundJournalNDR=/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=outjournalndr

 

Per-Recipient Journaling

------------------------

 

The InboundJournal and OutboundJournal values journal all inbound and
outbound

e-mail, respectively. If you want to journal based on recipient, you can
enable

per-recipient journaling, which enables you to specify the journal address
on a

for-each-recipient basis. This capability is useful if you want to send a
copy

of a user's SMTP e-mail to that user's branch manager, for example. As with

inbound journaling and outbound journaling, you can set per-recipient
journaling

for each direction: inbound and outbound.

 

To enable per-recipient journaling, you must specify a property on the
recipient

that contains the journal address. You can use the Custom Attributes
properties

of the recipient to do this. As with the InboundJournal and OutboundJournal

values, it is recommended that you set the recipient's custom attribute to a
DL.

In addition, Microsoft recommends that you secure the mailboxes in that DL,
as

well as the DL itself, by removing the SMTP address and hiding the objects
from

the Address Book. After you decide what recipient property you want to use
to

store the journal address, you must create a registry DWORD value named

InboundRecipJournalProp or OutboundRecipJournalProp, as appropriate, for
inbound

or outbound journaling, and then set the InboundRecipJournalProp or

OutboundRecipJournalProp value to the property that you want.

 

Example:

 

   The Custom Attribute 10 is value 0x8036. This must be specified as the
high

  word of the InboundRecipJournalProp value with a low word of 0. Therefore,

  the value of InboundRecipJournalProp in this example is 0x80360000.

 

The values of the Custom Attributes can be found in the Emsabtag.h file in
the VC

include folder. If you enable per-recipient inbound journaling or
per-recipient

outbound journaling, you must also create a registry string value named

InboundJournalNDR or OutboundJournalNDR, as applicable, for per-recipient

outbound journaling. Set the InboundJournalNDR or OutboundJournalNDR value
to

the e-mail address to which you want NDRs that are generated by journaled

inbound or outbound mail for per-recipient journaling delivered. As with the

InboundRecipJournalProp value, Microsoft recommends that you remove the

InboundJournalNDR or OutboundJournalNDR SMTP address and hide the mailbox
from

the Address Book. Microsoft recommends that the recipient reside on the same

server the Internet Mail Service Extension.

 

NOTE: You can use per-recipient journaling in conjunction with inbound
journaling

and outbound journaling. You can also set the InboundRecipJournalProp and

OutboundRecipJournalProp values to the same value to journal both inbound
and

outbound per-recipient mail to the same location.

 

Example:

 

   InboundRecipJournalProp=(DWORD) 0x80360000 (Custom Attribute 10)

  OutboundRecipJournalProp=(DWORD) 0x80360000 (Custom Attribute 10)

  Custom Attribute 10 (of some recipient)

  =/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=branch1archdl

  InboundJournalNDR=/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=injournalndr

  OutboundJournalNDR=/O=ACME/OU=EASTCOAST/CN=RECIPIENTS/CN=outjournalndr

 

Prepending Text to Inbound E-Mail

---------------------------------

 

To add prepended text to the body of an inbound SMTP message, create a
registry

string value named InboundPrepend. Set the InboundPrepend value to the text
that

you want to prepend to the message. You must enter this text as Rich Text
Format

(RTF).

 

+-----------------------------------------+

| Command | Result                        | 

+-----------------------------------------+

| \b      | Bold on                       | 

+-----------------------------------------+

| \b0     | Bold off                      | 

+-----------------------------------------+

| \i      | Italics on                    | 

+-----------------------------------------+

| \i0     | Italics off                   | 

+-----------------------------------------+

| \ul     | Underline on                  | 

+-----------------------------------------+

| \ulo    | Underline off                 | 

+-----------------------------------------+

| \plain  | Plaintext--All formatting off | 

+-----------------------------------------+

| \par    | New line or new paragraph     | 

+-----------------------------------------+

| \tab    | Tab in five spaces            | 

+-----------------------------------------+

 

NOTE: You can specify both InboundPrepend and InboundAppend values.

 

Example:

 

   InboundPrepend=This is the inbound prepended disclaimer.

  This is the second line.

 

Appending Text to Inbound E-Mail

--------------------------------

 

To add appended text to the body of an inbound SMTP message, create a
registry

string value named InboundAppend in the Extension key. Set the InboundAppend

value to the text that you want to append to the message. You must enter
this

text as RTF.

 

NOTE: You can specify both InboundPrepend and InboundAppend values.

 

Example:

 

   InboundAppend=This is the inbound appended disclaimer.\par

  This is the second line.

 

Prepending Text to Outbound E-Mail

----------------------------------

 

To add prepended text to the body of an outbound SMTP message, create a
registry

string value named OutboundPrepend. Set the OutboundPrepend value to the
text

that you want to prepend to the message. You must enter this text as RTF.

 

NOTE: You can specify both OutboundPrepend and OutboundAppend values.

 

Example:

 

   OutboundPrepend= This is the first line of the prepended disclaimer.

  This is the second line of the prepended disclaimer.

 

Appending Text to Outbound E-Mail

---------------------------------

 

To add appended text to the body of an outbound SMTP message, create a
registry

string value named OutboundAppend. Set the OutboundAppend value to the text
that

you want to append to the message. You must enter this text as RTF.

 

NOTE: You can specify both OutboundPrepend and OutboundAppend values.

 

Example:

 

   OutboundAppend=This is the first line of the outbound appended
disclaimer.

  This is the second line of the outbound appended disclaimer.

 

Additional query words:

 

======================================================================

Keywords          : exc55 

Technology        : kbExchangeSearch kbExchange550 kbZNotKeyword2

Version           : :5.5

Issue type        : kbhowto

============================================================================
=

Copyright Microsoft Corporation 2002.

 

 

 

 

-----Original Message-----
From: Denise Dorrance [mailto:denisedorrance@xxxxxxxxxxx]
Sent: Thursday, October 24, 2002 4:46 PM
To: [ExchangeList]
Subject: [exchangelist] inserting text


http://www.MSExchange.org/

I want to insert a disclaimer message in everyone's email messages.  Does 
anyone know how to do this??

Thanks,
D





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