[ExchangeList] doc on best praticies for delegates and travelling staff re: calendar and time zone changes

  • From: "Harondel J. Sibble" <exchangelist@xxxxxxxxx>
  • To: exchangelist@xxxxxxxxxxxxx
  • Date: Sun, 19 Apr 2009 11:40:29 -0700

-------------------------------------------------------I've been looking 
(without success) for a good document that explains best 
practices for the following scenarios, where it explains how best to do it 
both for the person travelling and their delegate that is modifying their 

Evironment is Exchange 2007, all users access it via RPC over HTTPS. The PC 
users have Outlook 2007 while mac users have Entourage 2008.

1) Delegate has access to Executives calendar and inputs appointments 
direclty for the executive

2) Executive runs Entourage 2008 on a macbookpro and is travelling in a 
different time zone, same exec also has a BB connected to exchange via BES.  

3) If the executive were using Outlook, I assume the same procedure would 
apply as in #2, is that correct,

To make this more real, the time zones in question are office - PDT (GMT-7) 
and Vietnam (GMT+7)

From what I've read, generally speaking the exec should change the OS and 
Entourage and BB to the new timezone they are in.  The delegate then has to 
make a mental conversion and enter a Vietnam appointment time using whatever 
the equivalent PDT time would be. End result is this would show up at the 
proper time for the exec in Vietnam

On the flip side, the exec just enters appointments in the local Vietnam time 
and the delegate will see them in PDT time.

Is there an easier/better way to do this?

Is it possible for the Delegate to switch the delegated calendar they see so 
it's on VN time so there is no issue with having to figure out the conversion 
between PDT and VN time zones?

Harondel J. Sibble 
Sibble Computer Consulting
Creating Solutions for the small and medium business computer user.
help@xxxxxxxxx (use pgp keyid 0x3AD5C11D) http://www.pdscc.com
(604) 739-3709 (voice)

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