RE: Where to save e-mails: Public Folders or N etwo rk Shares ???
- From: "david" <apba08@xxxxxxxxxxxxx>
- To: "'[ExchangeList]'" <exchangelist@xxxxxxxxxxxxx>
- Date: Fri, 7 Feb 2003 22:59:43 -0000
Can you encourage/persuade your users, wherever possible, to include
hyperlinks (ctrl+K, then browse your way to the file that you want) to
shared files in their e-mails rather than sending the file itself? This
has obvious benefits of reducing both network traffic and disk storage
space. Documents are easily write-protected if you need to retain
control of a master copy.
Regards
David S.
-----Original Message-----
From: Alfonso Lopez de Ayala [mailto:alopezdeayala@xxxxxxxxxxxx]
Sent: 07 February 2003 21:49
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or N
etwo rk Shares ???
http://www.MSExchange.org/
Yeah... that's an awesome issue I hadn't thought of! (Although my
network shares are organized so users would have few reasons to each
save a file on a different folder -- there's almost always a central
folder where any or all of them would know to save the file for whatever
project) Thx! A.-
-----Original Message-----
The biggest problem I would have with users storing email on a share is
simple "NO MORE SINGLE INSTANCE", if they have an email that had a 10Mb
attachment and it was sent to 10 users, will it is in the store its
taking up 10Mb, if they all move it to a share you are now taking up
100Mb.
Mark Fugatt
MCT, MCSE, Microsoft Exchange MVP
Pentech Office Solutions Inc
Rochester, NY
Tel: 585 586 3890
Fax: 585 249 0316
www.4mcts.com
www.exchangetrainer.com
-----Original Message-----
From: Alfonso Lopez de Ayala [mailto:alopezdeayala@xxxxxxxxxxxx]
Sent: Friday, February 07, 2003 3:59 PM
To: [ExchangeList]
http://www.MSExchange.org/
You're so right... (the problem was that they don't even want to leave
e-mails in their .pst ...they want to drag & drop them in network
shares, so they are listed in Windows Explorer right next to Word files,
Excel files, etc... Windows recognizes that you're dragging an e-mail
from Outlook and it gives creates an .msg file it a yellow envelope
icon... so my users say: see, I can just drag & drop into any network
share...)
*sigh*
Thx Chris!
A.-
-----Original Message-----
From: Chris Wall [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx]
Sent: Friday, February 07, 2003 12:50 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or N
etwo rk Shares ???
http://www.MSExchange.org/
A Private Share will allow this to happen. You just have to make sure
that you have plenty of space on the file server that you provide to
them. I would recommend putting a size limit on their share and letting
them know - this is what you have to use and if you fill it up, you will
have to make space. This will force your user community to keep an eye
on all the junk they save and only keep the pertinent information. On
each User's PC, you will have to point their PST files to their
individual shared location.
Remember, you are in IT and you can only provide so much...
-----Original Message-----
From: Alfonso Lopez de Ayala [mailto:alopezdeayala@xxxxxxxxxxxx]
Sent: Friday, February 07, 2003 3:31 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or
Netwo rk Shares ???
http://www.MSExchange.org/
Thank u so much for your answer, Chris. My users are chewing me up
because
they want to store their e-mails in the same place as their other files
(.xls, .doc, etc.)... I don't know what to say to convince them that
it's
not good to have lots of .msg files in a folder.
A.-
-----Original Message-----
From: Chris Wall [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx]
Sent: Friday, February 07, 2003 12:31 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or
Netwo
rk Shares ???
http://www.MSExchange.org/
Have them save to a PST file on a server with Public Shares with
permissions
only to themselves(for security). This way, you keep your exchange
Database
small, and can backup and restore the files on a separate server without
having to bring down your e-mail in such an event.
Chris
-----Original Message-----
From: Alfonso Lopez de Ayala [mailto:alopezdeayala@xxxxxxxxxxxx]
Sent: Friday, February 07, 2003 2:14 PM
To: [ExchangeList]
Subject: [exchangelist] Where to save e-mails: Public Folders or Network
Shares ???
http://www.MSExchange.org/
In your opinion... what's best when users have to save e-mails:
- put them in Exchange PUBLIC FOLDERS
- save them on a SHARED NETWORK FOLDER (as an .msg file) ?
My first inclination is to direct everybody to use Public Folders (feels
like it's the "native" location & platform for e-mails)...
...but there's the following dilemma:
- e-mails have files attached often, and I tell my users to save
these to
a network share and NOT keep them attached inside the e-mail (2
reasons: to minimize Exchange database size, and so that they can be
indexed
for searches, etc)...
- but then they want to keep the e-mail too, and hate having two
locations (Public Folders AND Network Share) to go to for info relating
to
the same project...
Is there anything wrong with saving e-mails to disk as a file? What's
the
"best practice"?
Thanks for your wisdom on this subject...
Alfonso
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-----Original Message-----
From: Mark Fugatt [mailto:mark@xxxxxxxxx]
Sent: Friday, February 07, 2003 1:26 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or N
etwo rk Shares ???
http://www.MSExchange.org/
This is a multi-part message in MIME format.
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