RE: Where to save e-mails: Public Folders or N etwo rk Shares ???

  • From: "Alfonso Lopez de Ayala" <alopezdeayala@xxxxxxxxxxxx>
  • To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
  • Date: Fri, 7 Feb 2003 15:49:20 -0800

Yes, yes, yes... all excellent points... thx sososo much... A.-

-----Original Message-----
From: Jared Johnson [mailto:jaredsjazz@xxxxxxxxx] 
Sent: Friday, February 07, 2003 3:45 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or N
etwo rk Shares ???

http://www.MSExchange.org/

Good point. 
Another problem is that you can't search as you
normally would: by sender, from, keywords, etc.


--- Mark Fugatt <mark@xxxxxxxxx> wrote:
> http://www.MSExchange.org/
> 
> 
> This is a multi-part message in MIME format.
> >  
> The biggest problem I would have with users storing
> email on a share is
> simple "NO MORE SINGLE INSTANCE", if they have an
> email that had a 10Mb
> attachment and it was sent to 10 users, will it is
> in the store its
> taking up 10Mb, if they all move it to a share you
> are now taking up
> 100Mb.
> 
> Mark Fugatt
> MCT, MCSE, Microsoft Exchange MVP
> Pentech Office Solutions Inc
> Rochester, NY
> Tel: 585 586 3890
> Fax: 585 249 0316
> www.4mcts.com
> www.exchangetrainer.com 
> -----Original Message-----
> From: Alfonso Lopez de Ayala
> [mailto:alopezdeayala@xxxxxxxxxxxx] 
> Sent: Friday, February 07, 2003 3:59 PM
> To: [ExchangeList]
> 
> http://www.MSExchange.org/
> 
> You're so right... (the problem was that they don't
> even want to leave
> e-mails in their .pst ...they want to drag & drop
> them in network
> shares, so they are listed in Windows Explorer right
> next to Word files,
> Excel files, etc... Windows recognizes that you're
> dragging an e-mail
> from Outlook and it gives creates an .msg file it a
> yellow envelope
> icon... so my users say: see, I can just drag & drop
> into any network
> share...)
> 
> *sigh*
> 
> Thx Chris!
> 
> A.-
> 
> -----Original Message-----
> From: Chris Wall
> [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx]
> Sent: Friday, February 07, 2003 12:50 PM
> To: [ExchangeList]
> Subject: [exchangelist] RE: Where to save e-mails:
> Public Folders or N
> etwo rk Shares ???
> 
> http://www.MSExchange.org/
> 
> A Private Share will allow this to happen.  You just
> have to make sure
> that you have plenty of space on the file server
> that you provide to
> them.  I would recommend putting a size limit on
> their share and letting
> them know - this is what you have to use and if you
> fill it up, you will
> have to make space.  This will force your user
> community to keep an eye
> on all the junk they save and only keep the
> pertinent information.  On
> each User's PC, you will have to point their PST
> files to their
> individual shared location.
> 
> 
> Remember, you are in IT and you can only provide so
> much...
> 
> -----Original Message-----
> From: Alfonso Lopez de Ayala
> [mailto:alopezdeayala@xxxxxxxxxxxx]
> Sent: Friday, February 07, 2003 3:31 PM
> To: [ExchangeList]
> Subject: [exchangelist] RE: Where to save e-mails:
> Public Folders or
> Netwo rk Shares ???
> 
> 
> http://www.MSExchange.org/
> 
> Thank u so much for your answer, Chris. My users are
> chewing me up
> because
> they want to store their e-mails in the same place
> as their other files
> (.xls, .doc, etc.)... I don't know what to say to
> convince them that
> it's
> not good to have lots of .msg files in a folder.
> 
> A.-
> 
> -----Original Message-----
> From: Chris Wall
> [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx] 
> Sent: Friday, February 07, 2003 12:31 PM
> To: [ExchangeList]
> Subject: [exchangelist] RE: Where to save e-mails:
> Public Folders or
> Netwo
> rk Shares ???
> 
> http://www.MSExchange.org/
> 
> Have them save to a PST file on a server with Public
> Shares with
> permissions
> only to themselves(for security).  This way, you
> keep your exchange
> Database
> small, and can backup and restore the files on a
> separate server without
> having to bring down your e-mail in such an event.
> 
> Chris
> 
> -----Original Message-----
> From: Alfonso Lopez de Ayala
> [mailto:alopezdeayala@xxxxxxxxxxxx] 
> Sent: Friday, February 07, 2003 2:14 PM
> To: [ExchangeList]
> Subject: [exchangelist] Where to save e-mails:
> Public Folders or Network
> Shares ???
> 
> 
> http://www.MSExchange.org/
> 
> In your opinion... what's best when users have to
> save e-mails:
>  - put them in Exchange PUBLIC FOLDERS
>  - save them on a SHARED NETWORK FOLDER (as an .msg
> file) ?
> 
> My first inclination is to direct everybody to use
> Public Folders (feels
> like it's the "native" location & platform for
> e-mails)...
> 
> ...but there's the following dilemma:
>    - e-mails have files attached often, and I tell
> my users to save
> these to
> a network share and NOT keep them attached inside
> the e-mail (2
> reasons: to minimize Exchange database size, and so
> that they can be
> indexed
> for searches, etc)...
>    - but then they want to keep the e-mail too, and
> hate having two
> locations (Public Folders AND Network Share) to go
> to for info relating
> to
> the same project...
> 
> Is there anything wrong with saving e-mails to disk
> as a file? What's
> the
> "best practice"?
> 
> Thanks for your wisdom on this subject...
> 
> Alfonso
> 
>
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> > BEGIN:VCARD
> VERSION:2.1
> N:Fugatt;Mark
> FN:Mark Fugatt (mark@xxxxxxxxx)
> ORG:Pentech Office Solutions Inc
> TEL;WORK;VOICE:(585) 586-3890
> TEL;CELL;VOICE:(585) 576-4750
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> URL;WORK:http://www.4mcts.com
> EMAIL;PREF;INTERNET:mark@xxxxxxxxx
> REV:20030202T232922Z
> END:VCARD
> 
> 
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> >
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