RE: Where to save e-mails: Public Folders or N etwo rk Shares ???
- From: "Alfonso Lopez de Ayala" <alopezdeayala@xxxxxxxxxxxx>
- To: "[ExchangeList]" <exchangelist@xxxxxxxxxxxxx>
- Date: Fri, 7 Feb 2003 12:58:37 -0800
You're so right... (the problem was that they don't even want to leave
e-mails in their .pst ...they want to drag & drop them in network
shares, so they are listed in Windows Explorer right next to Word files,
Excel files, etc... Windows recognizes that you're dragging an e-mail
from Outlook and it gives creates an .msg file it a yellow envelope
icon... so my users say: see, I can just drag & drop into any network
share...)
*sigh*
Thx Chris!
A.-
-----Original Message-----
From: Chris Wall [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx]
Sent: Friday, February 07, 2003 12:50 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or N
etwo rk Shares ???
http://www.MSExchange.org/
A Private Share will allow this to happen. You just have to make sure
that
you have plenty of space on the file server that you provide to them. I
would recommend putting a size limit on their share and letting them
know -
this is what you have to use and if you fill it up, you will have to
make
space. This will force your user community to keep an eye on all the
junk
they save and only keep the pertinent information. On each User's PC,
you
will have to point their PST files to their individual shared location.
Remember, you are in IT and you can only provide so much...
-----Original Message-----
From: Alfonso Lopez de Ayala [mailto:alopezdeayala@xxxxxxxxxxxx]
Sent: Friday, February 07, 2003 3:31 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or
Netwo
rk Shares ???
http://www.MSExchange.org/
Thank u so much for your answer, Chris. My users are chewing me up
because
they want to store their e-mails in the same place as their other files
(.xls, .doc, etc.)... I don't know what to say to convince them that
it's
not good to have lots of .msg files in a folder.
A.-
-----Original Message-----
From: Chris Wall [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx]
Sent: Friday, February 07, 2003 12:31 PM
To: [ExchangeList]
Subject: [exchangelist] RE: Where to save e-mails: Public Folders or
Netwo
rk Shares ???
http://www.MSExchange.org/
Have them save to a PST file on a server with Public Shares with
permissions
only to themselves(for security). This way, you keep your exchange
Database
small, and can backup and restore the files on a separate server without
having to bring down your e-mail in such an event.
Chris
-----Original Message-----
From: Alfonso Lopez de Ayala [mailto:alopezdeayala@xxxxxxxxxxxx]
Sent: Friday, February 07, 2003 2:14 PM
To: [ExchangeList]
Subject: [exchangelist] Where to save e-mails: Public Folders or Network
Shares ???
http://www.MSExchange.org/
In your opinion... what's best when users have to save e-mails:
- put them in Exchange PUBLIC FOLDERS
- save them on a SHARED NETWORK FOLDER (as an .msg file) ?
My first inclination is to direct everybody to use Public Folders (feels
like it's the "native" location & platform for e-mails)...
...but there's the following dilemma:
- e-mails have files attached often, and I tell my users to save
these to
a network share and NOT keep them attached inside the e-mail (2
reasons: to minimize Exchange database size, and so that they can be
indexed
for searches, etc)...
- but then they want to keep the e-mail too, and hate having two
locations (Public Folders AND Network Share) to go to for info relating
to
the same project...
Is there anything wrong with saving e-mails to disk as a file? What's
the
"best practice"?
Thanks for your wisdom on this subject...
Alfonso
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