[ExchangeList] Re: How to set an automatic purge on a mailbox (Function?)

  • From: "Javier Sola" <JSola@xxxxxxxxxxxxxx>
  • To: <exchangelist@xxxxxxxxxxxxx>
  • Date: Mon, 16 Oct 2006 11:44:14 -0400

http://www.msexchange.org
-------------------------------------------------------Raj,

Thank you very much for the information you provided me with! It works
very well and I was completely unaware of this functionality.

Thanks again!

 
Javier Sola
Network Engineer
BankUnited
7815 NW 148th Street
Miami Lakes, FL 33016
':  305.818.8627
7:  305.818.1581
-:  jsola@xxxxxxxxxxxxxx
"Banking For Locals, By Locals"
 

-----Original Message-----
From: exchangelist-bounce@xxxxxxxxxxxxx
[mailto:exchangelist-bounce@xxxxxxxxxxxxx] On Behalf Of Periyasamy, Raj
Sent: Monday, October 16, 2006 9:53 AM
To: exchangelist@xxxxxxxxxxxxx
Subject: [ExchangeList] Re: How to set an automatic purge on a mailbox
(Function?)

http://www.msexchange.org
-------------------------------------------------------Hi Javier,
Your best option would be to create a Mailbox management recipient
policy. However, since this is just one user, you need to create a
filter to apply this policy only for this user. The filter rule is not
complicated to create. Even though you can create an Outlook rule to
delete messages older than 30 days, you still cannot create a permanent
delete rule to run unattended, because the permanent delete rule is
client-side rule. The other option to delete emails to the deleted items
folder under outlook rule will still require user intervention to clean
up the mailbox. With recipient policy rules, you can do and delete
permanently function from the server level using the ESM. 


HTH.
Regards,
Raj Periyasamy
MCSE(Messaging), CCNA



-----Original Message-----
From: exchangelist-bounce@xxxxxxxxxxxxx
[mailto:exchangelist-bounce@xxxxxxxxxxxxx] On Behalf Of Javier Sola
Sent: Monday, October 16, 2006 9:30 AM
To: exchangelist@xxxxxxxxxxxxx
Subject: [ExchangeList] How to set an automatic purge on a mailbox
(Function?)

http://www.msexchange.org
-------------------------------------------------------Hey guys, what's
up? Here is my situation.

I have a department mailbox that has a rule to forward every single
message that flows through it to our auditors. Now, this mailbox has
never been monitored or administered before and when I got to the
mailbox it had approximately 200,000 messages and is 73GB in size. I
went ahead and added the mailbox to my outlook client and then created a
rule that purged every message prior to September 13, 2006 (in other
words 30 days....) I only need to have 30 days worth of stuff, the rest
has already been sifted through by the auditors. My question is, can I
set up a function or a rule in outlook that will automatically keep only
the last 30 days worth of emails and I do not have to manually go in
there every day or every few weeks in this case and edit the rule and
then run it... I was thinking something like: 

If message = 30 days old THEN move to deleted items (or purge)

Thanks,

 
Javier Sola
Network Engineer
BankUnited
7815 NW 148th Street
Miami Lakes, FL 33016
':  305.818.8627
7:  305.818.1581
-:  jsola@xxxxxxxxxxxxxx
"Banking For Locals, By Locals"

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