I personally like the use of public folders for this, I really don't like having mailboxes used for multiple users. The use of public folders allow for greater granularity of security on the box and a permanent place to keep important mail and documents for the company. On the other hand, I hate the use of public folders for the storage of files and other data; it always seems that when they are turned on they always become a files system in the end. Jack Spradling jack@xxxxxxxxxxxxxxxxxx IT Manager Michael Angelo's Gourmet Foods Inc. 200 Michael Angelo Way Austin, TX 78728 (512) 218-3636 Office (512) 218-3600 FAX _____ From: Chris Wall [mailto:Chris.Wall@xxxxxxxxxxxxxxxxxxx] Sent: Monday, February 21, 2005 8:32 AM To: [ExchangeList] Subject: [exchangelist] Exchange Dept. Mailboxes vs. Public Folders http://www.MSExchange.org/ Hello all, While cleaning up Exchange 5.5 in preparation for Exchange 2003 mixed mode, I have noticed that our organization relies heavily on Departmental mailboxes where several employees access and monitor the incoming e-mail. I want to ask your thoughts on moving some of these mailboxes to mail enabled Public Folders instead... 1. What are the Pros/Cons of doing this? 2. Can users with access to a Public Folder with an SMTP address send as that SMTP address (as they can with a mailbox)? 3. Any potential issues that you may see with this? Personally I like the idea of Using Public Folders for departmental mailboxes because no domain account needs to be created and sub folders can be created in Public Folders so that mail can easily be moved to an 'archive' folder instead of to a Personal Folder (also beneficial for backup/restore purposes)... This way, mgt. can be given access to all related folders, and received mail... I know many of you will say, 'you can create sub folders in the mailboxes for backup' but I have not allowed that in the Exchange 5.5 org due to drive space restrictions on our old hardware. This *will not* be an issue with the new hardware used in the Exchange 2003 environment. I am concerned that the departments will abuse the size limits and Public Folder size may grow substantially. I know there are limits that can be assigned to PF's, but I want your opinions on this method from real world experience. I appreciate your thoughts.... Regards, Chris Wall Sr. Exchange Administrator MCSE, MCSA Chris.Wall@xxxxxxxxxxxxxxxxxxx T - 919.460.3236 F - 919.468.4889 Global Knowledge Network LEARNING. To Make a Difference http://www.globalknowledge.com ------------------------------------------------------ List Archives: http://www.webelists.com/cgi/lyris.pl?enter=exchangelist Exchange Newsletters: http://www.msexchange.org/pages/newsletter.asp Exchange FAQ: http://www.msexchange.org/pages/larticle.asp?type=FAQ ------------------------------------------------------ Other Internet Software Marketing Sites: World of Windows Networking: http://www.windowsnetworking.com Leading Network Software Directory: http://www.serverfiles.com No.1 ISA Server Resource Site: http://www.isaserver.org Windows Security Resource Site: http://www.windowsecurity.com/ Network Security Library: http://www.secinf.net/ Windows 2000/NT Fax Solutions: http://www.ntfaxfaq.com ------------------------------------------------------ You are currently subscribed to this MSEXchange.org Discussion List as: jack@xxxxxxxxxxxxxxxxxx To unsubscribe visit http://www.webelists.com/cgi/lyris.pl?enter=exchangelist Report abuse to listadmin@xxxxxxxxxxxxxx