Thanks for the input. I am really trying to help build a case for email archiving. I am not sure if it is budget reasons or what but the solution below is the one that is being pushed. I guess I need to know if anyone sees any potential problems that I might incur going down this route.
Yeah, we’re using Datacove due to the ease of search capability aside from legal compliance. It makes it really easy to find documents that the users have emailed to eachother. In the scenario below you cannot prove that you did a diligent search or that the emails were not deleted. Archiving solutions for legal compliance should be able to prove that you did a proper search and that no emails have been deleted (at least not deleted from the archive).
Here is our situation. Our Compliance/Legal Departments are in the process of redefining record retention. In regards to email here is what they are proposing. Setup 4 mail stores. One for basic users, one for more advanced users, one for executives, and then one for legal holds. The idea is that whenever there is a legal hold, move the mailboxes to the legal hold mail store. Each mail store has different email limits.The legal hold mail store has no limits. Is this a good practice (moving mailboxes to different stores often)? Would there be any risks that we would run moving mailboxes around like this?
In our current environment, we have about 60 users that have mailboxes over 2gb. Unfortunately in the past we have only been sending out warnings on the size of your mailbox. In the new proposal, we will not allow users to send email after they reach their limit.
It seems like it would be easier to go with an archiving solution instead of trying to make exchange to this in a make shift way. Any imput or suggestions on this will be greatly appreciated.