[ExchangeList] Re: A composite of Multiple User Calendars

  • From: "Exchange" <Exchange@xxxxxxxxxxxxxxxxxxxxx>
  • To: <exchangelist@xxxxxxxxxxxxx>
  • Date: Thu, 8 Jun 2006 15:22:26 +0100

http://www.msexchange.org
-------------------------------------------------------As always there is a 
programming solution. You could write a VBA program
that uses a public folder calendar. The program would:

1) delete all entries in the public folder.
2) open each individual's calendar and copy any entries that are
relevant to that day.

The secretary could then have a shortcut to view the public folder
calendar.

If the secretary needs to make any changes then they must remember to
alter the individual's calendar and then re-run the program. [If you put
enough effort into this you could automate that bit as well.]

Obviously whenever account runs the program needs to have write access
to the public folder and read access to the individuals' calendar. I
suggest that access to calendar entries marked as private is not given.

Peter

> -----Original Message-----
> From: exchangelist-bounce@xxxxxxxxxxxxx 
> [mailto:exchangelist-bounce@xxxxxxxxxxxxx] On Behalf Of Taylor, Mark
> Sent: Thursday 8 June 2006 14:01
> To: exchangelist@xxxxxxxxxxxxx
> Subject: [ExchangeList] Re: A composite of Multiple User Calendars
> 
> http://www.msexchange.org
> -------------------------------------------------------Hi Dan,
> 
> If the receptionist is using Outlook 2003 she/he can open 
> multiple calendars next to each other, ie, their calendars 
> will be listed down the left handside and she/he can hold 
> ctrl and select more than one....
> 
> I think it would be the only way really...
> 
> Hope this helps.
> 
> Mark 
> 
> -----Original Message-----
> From: exchangelist-bounce@xxxxxxxxxxxxx
> [mailto:exchangelist-bounce@xxxxxxxxxxxxx] On Behalf Of Dan Klobnak
> Sent: 08 June 2006 12:16
> To: exchangelist@xxxxxxxxxxxxx
> Subject: [ExchangeList] Re: A composite of Multiple User Calendars
> 
> http://www.msexchange.org
> -------------------------------------------------------Hi 
> David, thank you for your suggestion. To clarify the desired need:
> 1. Each manager maintains their individual calendars. 
> 2. The receptionist needs access to them. - up to this stage 
> has been accomplished.
> 3. The request: is it possible to somehow generate a single 
> calendar report which reflects the particular day's events 
> for all the managers. 
> 
> Your idea actually could lead to a solution, simply by 
> inverting your suggested rights. The managers would write to 
> the calendar and the receptionist would review.
> 
> However, that seems to indicate that a manager would be 
> required to keep two Calendars "Up to date" (assuming manager 
> wanted to have a private calendar).
> UNLESS there is a way for an item to be entered into one 
> calander and then be linked to the Public Folder calendar? Do 
> you know if it can be accomplished? Thanks again, Dan
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