[bcab] Re: Customizing toolbars

Dave,

Be warned that this reply contains about 1200 words!

I've written a long Word tutorial that contains a section which covers
your subject; I'm pasting the relevant bit below. There are three parts
to it: putting a macro on a toolbar as part of creating the macro,
putting it on afterwards, and removing it from the toolbar. The tutorial
was written for Word 97 and JAWS 3 up to JAWS 6; hopefully later
versions will not be too different. Here goes...

1. To assign a macro to a toolbar during recording

Open the Tools menu and choose the Macro item.  In the submenu that
opens, choose Record New Macro.  Give the macro a name and then tab once
to a button that JAWS will not read properly; this is the Assign macro
to Toolbars button.  Press Enter to activate the button and the
Customise dialogue will be opened with focus on the Commands page.  

Focus will be in a list box labelled Categories that contains one item,
Macros.  Press Tab to move to a second list box labelled Commands, which
will contain the name of the current macro, preceded by
"TemplateProject.NewMacros.".  That only leaves room within the control
for the first character of the name you have given your macro, but as
it's the only one in the list there shouldn't be any confusion.

Control + Insert + NumPad slash - to indicate that we want to drag the
currently selected macro somewhere else.  

Insert + R - to put the JAWS cursor in unrestricted mode.  The macro
appears in the Customise dialogue box window, and we need to be able to
move the JAWS cursor outside this window and also outside the
application window (which in the case of Word is the document window).

PageUp - will take the JAWS cursor to the top of the screen, which is
the title bar.  

Press DownArrow twice to move the JAWS cursor over the first toolbar.
If this is the standard toolbar, JAWS will read out a percentage, which
is from the zoom factor control.  For the purpose of this exercise I
will assume this is the toolbar you want to use; the following method
will work for any toolbar once it is available on screen.

Most toolbar icons are graphics which the JAWS cursor usually ignores
because they are of no interest and are therefore unlabelled.  The
problem with this situation is that for our current purpose, we want to
be able to identify at least the end of the toolbar, and in order to do
this JAWS must recognise the toolbar icons.

To achieve this, open the Adjust JAWS Verbosity dialogue with Insert + V
and DownArrow to Graphics Verbosity.  This is currently set to labelled;
press SpaceBar until it is set to all, then press Enter to close the
dialogue.

Press NumPad Minus again to make sure the JAWS cursor is in use, then
press End to move to the last icon on the toolbar.

Press Control + Insert + NumPad Slash to drop the macro onto the
toolbar.  Word will automatically place the macro in front of the
current icon.

Press NumPad star to right-click the new icon.  This brings up a context
menu for the item.  Press NumPad Plus to reactivate the PC cursor and
DownArrow through the menu to the third item, labelled Name.  This will
contain the name of the item as it appears in the menu, which will still
be the name you gave it will preceded by "TemplateProject.NewMacros."
without the quotes.  I would suggest you amend it to the name you want
by pressing Enter on the menu item to go into edit mode and highlight
the current name.  The PC cursor does not read back text from this edit
area, although typing echo works as usual.

You can also identify one character of the toolbar item as a shortcut by
inserting an ampersand character (Shift + 7) in front of the character.
This character can be used together with the Alt modifier to run the
macro from within your document - make sure you don't use a character
that is already used by a menu heading. 

Press Enter to indicate when you have finished changing the name of the
toolbar icon, and then press Escape to close the menu and the Customise
dialogue box.

The recording of your macro now begins.

2. To place an existing macro on a toolbar or menu

This is done in much the same way as explained above. The only
difference is that this time you have to pick the macro you want to put
on the toolbar.

To do this, open the Tools menu and choose Customize.  On the resulting
dialogue box, press Shift + Tab to move to the toolbar tab and then use
LeftArrow or RightArrow to move to the Commands tab. 

Tab into the categories list box and use the letter M twice to jump to
the Macros item.

Tab to the Commands list box and arrow down to the macro you want to put
on the menu or toolbar.   The name of the items in this list may be
difficult to recognise, as each will start with the words
"TemplateProject.NewMacros.", and that only leaves room for the first
character of the name you have given your macro.  If need be, you can
use the JAWS cursor to read the name one letter at a time to confirm and
choose the one you are interested in.

Once the macro is identified, use the method outlined above to get it
onto the toolbar or menu.

3. Removing macros from a toolbar or menu

Before any changes can be made to toolbars or menus, the Customize
dialogue box must be open.  This is found near the bottom of the Tools
menu.

Once the dialogue is on screen, activate the JAWS cursor with NumPad
Minus.  Press PageUp to move the JAWS cursor to the title bar of the
Word document, and check this by pressing Insert + UpArrow.  If Word's
title bar is not read, the JAWS cursor must be in some other window, so
press Insert + R until JAWS reports it is unrestricted, and then try
PageUp again.

To remove a macro from toolbar, DownArrow until the name of the macro is
read out.  When this happens, the JAWS cursor is on the correct line, so
press Home to move to the beginning of it and then Control + RightArrow
to move to the macro name.  

If the macro is on a menu, you need to know which menu it is on.  With
the JAWS cursor on the title bar, pressing DownArrow once will get it to
the menu bar, then use Control + RightArrow or Control + LeftArrow to
find the menu heading, and press NumPad Slash to open it.  Press NumPad
Minus to reactivate the JAWS cursor, and restrict it to the current
window if necessary with Insert + R.  Then DownArrow through the menu
items until you reach the one you want to remove.  

Once you have your focus on the name of the macro, press Control +
Insert + NumPad Slash to indicate you want to drag it somewhere else.
Now move the JAWS cursor to anywhere except a toolbar or menu - I
usually just press PageDown to move to the status line - and press
Control + Insert + NumPad Slash to drop the macro.  This is the
equivalent of dragging the macro off the toolbar or menu with the mouse.

Lastly, revert to the PC cursor with NumPad Plus and press Escape to
close the Customize dialogue. 

Steve
-----Original Message-----
From: bcab-bounce@xxxxxxxxxxxxx [mailto:bcab-bounce@xxxxxxxxxxxxx] On
Behalf Of David Reynolds
Sent: 27 September 2006 22:13
To: bcab@xxxxxxxxxxxxx
Subject: [bcab] Customizing toolbars

Hi again,
I've just completed a word template which contains various task specific
macros. I'd like them to appear on a toolbar, but thee doesn't appear to
be a non-pointy-clicky way of getting them there. 
Any ideas,
 
Dave.

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