[bcab] Re: Accessible PDF's

Irene,
 
    No problem at all. One other thing to add is that the text conversion
service offered by Adobe simply carries out the action of saving a PDF as a
text file, which can be done from the File menu of Adobe Reader.
 
 
Regards,
Léonie.

  _____  

From: bcab-bounce@xxxxxxxxxxxxx [mailto:bcab-bounce@xxxxxxxxxxxxx] On Behalf
Of Cooper, Irene
Sent: 26 January 2007 11:24
To: bcab@xxxxxxxxxxxxx
Subject: [bcab] Re: Accessible PDF's



Hi again Léonie.

 

Thanks for the offer.  I?ll leave it a little while because our
Communications Section are looking at it again.  I?ve sent them the
?Creating Accessible PDF Documents? manual that I downloaded from the Adobe
site.

 

Thanks to everyone who has contributed to this thread.

 

Irene

 

 

Irene Cooper
System Project Officer

Tel: 01246 217101

mailto:Irene.Cooper@xxxxxxxxxxxxxxxxxxxx

 

  _____  

From: bcab-bounce@xxxxxxxxxxxxx [mailto:bcab-bounce@xxxxxxxxxxxxx] On Behalf
Of Léonie Watson
Sent: 26 January 2007 18:58
To: bcab@xxxxxxxxxxxxx
Subject: [bcab] Re: Accessible PDF's

 

Irene,

 

    If the original document is created in Quark, then it will take some
fairly serious work to put it into accessible order. Quark is by nature a
purely visual medium, so it doesn't have any natural structure of its own.

 

    If you'd like to send a copy to my work address, I'd be happy to look it
over for you, or get one of the team to take a look and let you know what
the possibilities might be. Address is lw@xxxxxxxxxxxx

 

Regards,

Léonie.

 

  _____  

From: bcab-bounce@xxxxxxxxxxxxx [mailto:bcab-bounce@xxxxxxxxxxxxx] On Behalf
Of Cooper, Irene
Sent: 25 January 2007 10:18
To: bcab@xxxxxxxxxxxxx
Subject: [bcab] Re: Accessible PDF's

Léonie

 

Thanks for that.  I?m not actually sure whether the original is in MSWord.
I suspect someone had to put it into MSWord to make it accessible for me.
My guess is that it is probably produced using Quark Xpress, but our graphic
designers have already been sent some guidelines for using Adobe Distiller
to produce accessible PDF?s from that format.

 

I certainly think the course would be useful and I?ll pass on the info.

 

Regards

 

Irene

 

Irene Cooper
System Project Officer

Tel: 01246 217101

mailto:Irene.Cooper@xxxxxxxxxxxxxxxxxxxx

 

  _____  

From: bcab-bounce@xxxxxxxxxxxxx [mailto:bcab-bounce@xxxxxxxxxxxxx] On Behalf
Of Léonie Watson
Sent: 25 January 2007 19:33
To: bcab@xxxxxxxxxxxxx
Subject: [bcab] Re: Accessible PDF's

 

Irene,

 

    If the original source document is created in Word, it's doubtful that
there is nothing more to be done. Suggest she try the following things...

 

1. Upgrade to Adobe Acrobat Pro.

 

    Although there are many PDF creation tools on the market, some even for
free, Adobe Acrobat Pro is the only one that fully supports the creation of
accessible PDF documents. If possible use Acrobat Pro v8.

 

2. Create good document structure in the Word document.

 

    Use the functionality within the Formats, Styles & Formats menu to
create proper heading and list styles for the Word document. Adobe will pick
up these default styles and translate them to the PDF document.

 

 

3. Use alt texts.

 

    Many people are not aware that you can include an alt text for an image
in a Word document. Adobe should pick up such alt texts, but it's always
wise to double check from within the resulting PDF anyway.

 

4. Use the right conversion process.

 

    Adobe will integrate a menu into the toolbar of Word. Use this to
initiate the conversion process, rather than choosing the File menu and Save
As. It picks up on the structure present in Word much more effectively.

 

5. Get some training.

 

    None of this is rocket science, but with some complex documents, such as
those with multiple column layouts, can be difficult to produce in
accessible format. There are training courses available which will educate
people in the right techniques for creating accessible PDFs.

 

    Nomensa run a half day training course, more information here:

http://www.nomensa.com/training/creating-accessible-pdfs.html

 

    Ihope some of this helps.

 

Regards,

Léonie.

  _____  

From: bcab-bounce@xxxxxxxxxxxxx [mailto:bcab-bounce@xxxxxxxxxxxxx] On Behalf
Of Cooper, Irene
Sent: 24 January 2007 14:38
To: BCAB Mailing List
Subject: [bcab] Accessible PDF's

Hi all

 

At work, I receive lots of PDF files via e-mail.  I have only ever received
one truly accessible PDF ? i.e. where Jaws didn?t say: ?This document is
untagged.  It probably originated at another local authority but, even so, I
wrote to the sender (who just happened to be the Head of Communications) to
say thanks.  Well, this has now caused me a problem because the Council?s
internal magazine that used to be sent to me in MSWord format is now coming
as a PDF.  Unfortunately though, it?s not properly tagged which causes it to
appear a bit muddled.  I?ve written to its designer explaining the situation
but she says she has done everything in her power to create a tagged file
and there?s nothing more she can do.  Well, I could just ask for the
magazine in MSWord format again but I?d rather like to sort this problem out
for the future.

 

Is there anyone to whom I could send the document who could advise me on
what more can be done to it?  Perhaps she really has done all she can!  I
have already referred the designer to the Adobe website.

 

Thanks in advance for any advice.

 

Irene

 

 

Irene Cooper
System Project Officer
North East Derbyshire District Council

Tel: 01246 217101

 

Email: Irene.Cooper@xxxxxxxxxxxxxxxxxxxx

 

 


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Disclaimer 

This e-mail is confidential and intended solely for the use of the
individual to whom it is addressed.
Any views or opinions presented are solely those of the author and do not
represent those of North East Derbyshire District Council.

This email contains information intended for the addressee only.
It may contain confidential or privileged information.
If you have received it in error, please notify us immediately and delete
the e-mail.
Any dissemination, distribution, copyright or use of this communication
without prior permission of the addressee is strictly prohibited.

This e-mail message and any attached files have been scanned for the
presence of computer viruses. 
However, you are advised that you open any attachments at your own risk.

 

Disclaimer 

This e-mail is confidential and intended solely for the use of the
individual to whom it is addressed.
Any views or opinions presented are solely those of the author and do not
represent those of North East Derbyshire District Council.

This email contains information intended for the addressee only.
It may contain confidential or privileged information.
If you have received it in error, please notify us immediately and delete
the e-mail.
Any dissemination, distribution, copyright or use of this communication
without prior permission of the addressee is strictly prohibited.

This e-mail message and any attached files have been scanned for the
presence of computer viruses. 
However, you are advised that you open any attachments at your own risk.

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