atw: Re: removing paragraph marks and table cell mark

Dear Petra (L)

I've found that the easiest workaround is to have a separate style (or
styles) for the text that I use in tables.

That way I can readily search for a paragraph end (^p), soft line break
(^L), full stop or space of that style.  (Look under Edit > Find, click
More, then click Special, for the pop up list of all the items for which
you can search.  Try each one and watch what pastes into the
Find what: field. Word gives you an arsenal of things to search for.
Multiply that by the available styles, and the match case, whole words
only and other options and, you are rarely left wanting for more.)

For all practical purposes, the table cell markers are really only a
visual representation, so that you can tell where the edge of the text
ends, when setting the margins within a cell, so that your text doesn't
move out of view without you realizing.

The only other purpose is to give word something embedded to turn into
a paragraph end, when it converts a table to text.

If you could delete them, what would it achieve, except for making a cell=

vanish or unravel an entire table and its formatting, spilling it into
the following paragraph in some wholly unpredictable way
(the way they did with floating box "frames", yikes!).

(Word hardly needs a bunch of even more exciting ways to crash.)

For once, the Word application designers have given us a visual guide
that can be hidden as needed and cannot be unintentionally deleted at a
keystroke (like the dreaded last paragraph marker in a document used
to do) thereby keeping the file and the table stable.

The easiest workaround, as I say, is to style your table text and
search on that.

HTH and clarifies things a bit more.

Sincerely,

Michael E. Granat
T/as Write Ideas
Technical Communicator
Without Prejudice. E&OE.

"I have made this letter longer than usual, only because I have not had
the time to make it shorter." - Blaise Pascal


-----Original Message-----
From: petsky@xxxxxxxxxx [mailto:petsky@xxxxxxxxxx]
Sent: 28 July 2004 09:25
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: removing paragraph marks and table cell mark


Dear Michael,=20

The table cell marker is not just a visible indicator - it marks a line o=
f space, just as a paragraph mark=20
does. Of course, I know it doesn't print and how to turn on and off non-p=
rinting characters. Unlike Terry,=20
however, I would have found it useful to put table cell marks into a Find=
=20and Replace operation on quite a=20
few occasions (where converting table to text wouldn't help).

Regards,
Petra

<snip>

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