atw: Re: Word page numbering question

The system I used is not discussed in the mvps site Ana.
I'll do something about it for the archives and get back to you all. 

Warren.
-----Original Message-----
From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Ana Young
Sent: Tuesday, September 30, 2003 3:27 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: Word page numbering question


Hi Elizabeth,

Go to:
www.mvps.org/word/FAQs/Numbering

There is at least one answer for precisely your
problem (and many more, all about the delights of Word Numbering).

Good luck. Cheers,
Ana

--- Elizabeth Fullerton
<Elizabeth.Fullerton@xxxxxxxxxx> wrote:
> Thanks - I think it's a little complicated for my
> purposes (ie template
> for not-very-competent Word users).
> 
> I reckon, though, that if you stuck to, say, five
> levels of heading (I
> try not to use more than that - or even that many -
> though sometimes
> it's difficult to avoid) - then you could use the
> remaining heading
> levels for the appendix headings, and take the
> chapter numbering off
> those - it would still be automatic, you would just
> have to remember
> which heading levels to use, and also remember to
> give them different
> level numbers in the TOC. Would be ok for those who
> knew what was going
> on, not so well for the poor unsuspecting "how do I
> make the page break
> go away" users...
> 
> 
> 
> -----Original Message-----
> From: Warren Lewington
> [mailto:wjlewington@xxxxxxxxxxx]=20
> Sent: Tuesday, 30 September 2003 2:27 PM
> To: austechwriter@xxxxxxxxxxxxx
> Subject: atw: Re: Word page numbering question
> 
> 
> Hi Elizabeth.
> It is possible to do what you ask, but it is time
> consuming on big
> documents.
> 
> Now I am having a few problems remembering, its
> nearly twelve months
> since I set this up.
> Firstly, set up bookmarks throughout the document
> for your chapters and
> appendixes.
> 
> Then go back to your Toc and modify the TOC fields
> to pick up the page
> numbers etc by reading bookmarks.
> Next go down to your headers and footers and turn
> off the "Same as
> previous setting." you now need to manually
> configure the field codes
> for page numbering using the long version of the
> page numbering field
> code (its in the help). From memory the other thing
> you need to do is
> set a style for the appendix heading (like Heading 1
> numberless) and use
> that to work the footers and header fields to
> operate only within your
> bookmark.
> 
> I remember I had to use some manual formatting in
> the page numbering for
> the Appendix (especially if you wanted "A-1" etc.
> The numbering for
> pages in the page numbering fields needs to be
> linked to the bookmark.
> 
> Finally set up the fields for page numbering
> manually in the appendix to
> achieve the desired effect.
> I am unfortunately really busy today, so I can't
> stop right now to do
> it. Worse still, I can't find an old template which
> has the attendant
> field codes... Bummer.
> 
> The trick is to think carefully how to limit Words
> penchant for doing
> its own thing by manipulating the field codes, which
> you really need to
> code manually for this sort of application. I will
> try and play with it
> tonight before I off to a meeting.
> 
> I hope this helps a bit.
> Regards Warren.
> 
> -----Original Message-----
> From: austechwriter-bounce@xxxxxxxxxxxxx
> [mailto:austechwriter-bounce@xxxxxxxxxxxxx] On
> Behalf Of Elizabeth
> Fullerton
> Sent: Tuesday, September 30, 2003 11:50 AM
> To: austechwriter@xxxxxxxxxxxxx
> Subject: atw: Word page numbering question
> 
> 
> Ok all you gurus of the Word kind - I have a
> question!
> I have a document template (Word 2002 / XP) which
> has the TOC in its own
> section (page numbering lower case roman), a main
> section (page
> numbering arabic, starting at 1), and an appendix
> section (page
> numbering upper case roman, starting at I).
> 
> My issue is in the appendix section. I would like
> the page numbering in
> the appendix to say A-1, A-II, ... , B-I, B-II, etc
> - and for this to be
> reflected in the TOC.
> 
> I have created styles for the appendix headings
> (Appendix A, Appendix B,
> etc), so if I use a styleref field in the footers, I
> get Appendix A-I,
> Appendix A-II, ... , Appendix B-I, Appendix B-II,
> etc. This is fine -
> I'd prefer just the appendix letter followed by the
> page number, but I
> can live with what I have.
> 
> The thing is, these are not reflected in the TOC at
> all - I just get I,
> II, ... I, II, etc - not terribly helpful. The only
> way I can see to
> carry the chapter number into the TOC is if I use
> the "include chapter
> number" - but then it will only allow me to use the
> standard Heading 1-9
> styles, and not my Appendix heading styles. This is
> a pain!
> 
> I could modify some of the lower level styles,
> Heading 6-9, to become
> appendix heading styles, and then reset their levels
> in the TOC options,
> but this template is for other people to use - using
> Heading 6 for
> Appendix Heading 1 will really really confuse them.
> 
> Another option is to use continuous page numbering
> throughout the
> appendix section, so although the Appendix letter
> doesn't prefix the
> page, at least I don't have a bunch of TOC entries
> all starting at page
> I.
> 
> Does anyone have any ideas on this?
> 
> 
> Elizabeth Fullerton
> Presales Operations Team
> Expert Information Services Pty Ltd
> Ph: (03) 8664 6107
> www.expert.com
> 
> 
> 
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