atw: Re: Using Paste Special in a Word macro

Hi again Helen (H).
If file size is the major issue, I have a couple of options:

1. (Always my first preference) Don't embed any large graphics in the document.
Replace each inserted graphic link to the original instances of the 
graphics in their external folders (Word: insert > picture > from 
file > (insert picture dialog displays) click the drop down arrow to 
the right of the Insert button and select Link to File. Then the 
images will be linked but not embedded in the document.

General Tip: If you want a graphic to insert to fit within the page 
size and its text margins, create a single table cell (with or 
without a border line as you wish) and insert the graphic link within 
that cell.  The graphic will scale to fit the cell.

2. Just record a simple macro, which you can assign to either a 
keystroke sequence of your choosing or a tool bar button that, when 
you click to select a graphic in the document, goes Ctrl+X (cut) then 
Edit > Paste special... > as (the most compact pictorial file format 
available in the pick list) and click OK.  Use this independently as 
a cleanup tool.

Note: The Windows Metafile or enhanced Windows metafile options might 
be unavailable depending on what you have copied into the paste 
buffer. Remember that metafiles work best with structured drawings. 
Colour and other picture grading and detail information could be lost 
if you change a bitmap image to a metafile representation in the 
document. Be mindful that this process will lose any OLE links to 
launch any applications, such as with a Visio drawing or Excel 
spreadsheet associated with any graphic that you change.

Hope that helps.

Cheers,

Micky G.


Michael Granat
Write Ideas
www.writeideas.com.au
http://www.alliance.org.au/freelancers/journalists/write_ideas/details/
mailto:writeideas@xxxxxxxxxxxxxx

20 Years of Write Ideas!



At 14:32 19/05/2008, you wrote:

>Hi Micky
>Thanks for the suggestion but will that be able to be put into the macro =
>as
>well? I have inherited many "ugly" user manuals that are liberally =
>sprinkled
>with graphics. One 37 page Word doc was 29.8MB and when I went through =
>every
>graphic in the doc and Copy > Paste Special > Picture (Windows Metafile) =
>the
>document size dropped to just under 2MB. I need a macro that will run =
>all
>the way through the document and re-paste every graphic.=20
>
>Regards
>
>Helen=A0
<snip> 


-- Attached file included as plaintext by Ecartis --
-- Desc: "AVG certification"



No virus found in this outgoing message.
Checked by AVG. 
Version: 7.5.524 / Virus Database: 269.23.20/1453 - Release Date: 18/05/2008 
09:31

**************************************************
To view the austechwriter archives, go to 
www.freelists.org/archives/austechwriter

To unsubscribe, send a message to austechwriter-request@xxxxxxxxxxxxx with 
"unsubscribe" in the Subject field (without quotes).

To manage your subscription (e.g., set and unset DIGEST and VACATION modes) go 
to www.freelists.org/list/austechwriter

To contact the list administrator, send a message to 
austechwriter-admins@xxxxxxxxxxxxx
**************************************************

Other related posts: