atw: Re: Sharepoint (was RE: Acrobat for generating KM system?)

We've been using SharePoint for a while (I've been contributing heavily to the 
support team's BoK - by asking lots of questions!)

I haven't created any document types, mainly because we have a broad range of 
skills/uses for a single repository, but I have come up with a funky way to 
semi-automatically manage an MCI (Master Configuration Index) instead of the 
hideous manual method we were previously using - happy to have further 
discussions on SharePoint, if any one has questions, coz then I can learn more!





-----Original Message-----
From: austechwriter-bounce@xxxxxxxxxxxxx 
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Bruce Ashley
Sent: Friday, 7 December 2007 12:16 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Sharepoint (was RE: Acrobat for generating KM system?)

Hi Stuart,

It must be something in the air because we also rolled out Sharepoint only a 
couple of weeks ago.

I haven't done a lot with it yet apart from set up my team and sub-document 
environments and then dump some documents in there but when I initially tried 
to set up a templates environment, I noted the templates opened as .dot files 
instead of .doc files. I haven't had a chance to resolve the issue yet so I 
guess there are a few things to learn. :)

First impressions are good however.

Cheers,

Bruce



After initial driving lessons
-----Original Message-----
From: austechwriter-bounce@xxxxxxxxxxxxx 
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Stuart Burnfield
Sent: Friday, 7 December 2007 12:59 AM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Acrobat for generating KM system?

Hi Elizabeth

That's quite eerie. My client is doing almost exactly the same thing. In fact, 
I read your message on ATW while I was waiting for Visio 2007 to finish 
installing so I could take over maintenance of the 'Graphical process flows' 
diagram.

We don't have much text in Visio--the process diagram is displayed as a sort of 
overview page on the Sharepoint site, and clicking one of the boxes links to 
the corresponding Sharepoint page with all the associated Word templates and 
documents. The main difference is that we don't have the requirement for 
portability.

I'd really be looking at HTML rather than PDF if I were you. I can picture 
having all the separate documents as HTML pages or perhaps an HTML Help system. 
The Visio diagram would be saved as a web page and would in effect be the home 
page of the site. You wouldn't want to update the diagram every time you added 
a new document, so I guess you'd want to have each hotspot in the diagram link 
to a known URL for the corresponding main topic. The main processes/topics 
should be fairly static--for example if there's an Organise Christmas Party 
process in the methodology, you'd have a link from that box in the Visio 
diagram to ../documents/OrgChristmasParty.html. The processes and supporting 
documents relating to that process might change a lot, but all you have to do 
is update the content of OrgChristmasParty.html and the pages below it.

So to sum up, you would use a HAT or HTML editor to update the documents and 
that would maintain the links from the main topic pages and between the docs. 
The links to the main topics would have to be updated by hand in Visio but this 
shouldn't happen often.

Hope that all makes sense. I can't really pass on any hard-won wisdom about 
Visio and Sharepoint because I've just been picking up this stuff myself 
literally in the last couple of weeks. Sharepoint looks...
interesting. I guess I can check in with you if I come across anything that 
looks like a show-stopper for what you intend to do.

Good luck.

Stuart

---

We are developing a business methodology, and want to develop some kind of 
electronic storage for it, including as some high-level
requirements:

* Graphical process flows where we can click on an activity to drill down to 
lower levels, and also access further information about the activity, including 
"attributes" such as mandatory/optional, and links to case studies and templates
* Storage of case studies and templates and other accessories to the methodology
* Portability, so a consultant can whack the latest version onto their laptop 
and take to a client site (preferably with accessory files)
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