atw: Re: SEC: UNCLASS Cross-referencing in Word (with aside on GoogleEarth)




Howard, when I had this problem in Word 97 a few years ago I found the
workaround of adding the Lock Result switch to each cross-reference field.
I would insert the cross-refs, check that they looked correct, then show
fields and use find/replace to add the \! switch to the cross-ref fields.

My memory of this is a little hazy (blame Post Traumatic Stress or old age
and the passage of time) but I think this reduced the problem to happening
occasionally instead of daily. If the text of a heading changes, do
remember to unlock and update the field, then check it and lock it again.

This is from the online help ("General Switches"):

   Lock Result (\!)

   Prevents a field that is included in the result of a BOOKMARK,
   INCLUDETEXT, or REF field from being updated unless the field result in
   the original location has changed. Without this switch, Microsoft Word
   updates fields included in a field result whenever the BOOKMARK,
   INCLUDETEXT, or REF field is updated.

   For example, the field { INCLUDETEXT C:\\Sales\Qtr4 Sales.doc \! }
   inserts the contents of the document "Qtr4 Sales.doc," which contains a
   DATE field and an EMBED field. If you update the INCLUDETEXT field, the
   "\!" switch prevents Word from updating the DATE and EMBED fields in the
   included text unless they are first updated in the original document
   ("Qtr4 Sales.doc"). The switch ensures that the text inserted by the
   INCLUDETEXT field matches the text in the original document. To update
   the DATE and EMBED fields in both locations, update fields in the
   original document ("Qtr4 Sales.doc"), and then update the INCLUDETEXT
   field.

Cheers

Stuart
---
Stuart Burnfield
Information Developer
Australian Programming Centre

> For years I've cursed about Word's propensity to expand its own
> cross-reference bookmarks so that a cross-reference like "See Figure 5"
> suddenly incorporates the whole of Figure 5 itself as well as the
> intended words "Figure 5" from the caption, or a cross-reference to a
> heading suddenly contains reams of extra text from an adjoining
> paragraph. (I'm sure anyone who's used Word's cross-references will know
> what I'm talking about.) I've often wondered if there was a way of
> preventing this unseemly behaviour but until now I've always just reset
> the bookmark to its proper target and silently prayed that this time it
> will behave.

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