atw: Re: More on presentations

Brian
I understand why your notes and your speech will differ. When I speak I do 
preplan my talk but during the preceding sessions I make notes and change 
some text to fit into themes or content that previous presenters or even 
questions have raised. 

That keeps the conference flow going. If I say something about a topic 
that has only just been raise dthen people know it is not inthe pre set 
notes nad they can write in what they want.

Irene Wong
Publishing Manager
Office of Public Affairs, Sydney
Australian Securities & Investments Commission
02 9911 2601   (internally dial 22601)



 
"Clarke, Brian" <clarkeba@xxxxxxxxxxxxxxx> 
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atw: Re: More on presentations






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Hi Irene,
 
I think you will find that the paper to go in Conference notes has a 
different purpose from what you actually present. If you have no intention 
of actually appearing at the conference, then the paper is the only 
record. But if you are going to present, then I would always have 
something different from what appears in the Conference notes. What I 
would submit in advance would be headings, possibly themes, contentions, 
hypotheses and references ? but not detailed argument.
I see a conference as a place and event at which I confer with colleagues 
? consequently, I prefer an interactive style; this means that I cannot 
predict exactly what will emerge as I navigate between the shoals and 
rocks. Equally, the order of discussion may then wander radically from 
what I submitted; so much the better ? audience reading ahead becomes much 
more difficult, so, why not join in the discussion rather than be a 
passive absorber?
 
If you are going to read from your paper, that, to me is a Convention, ie, 
an event that has been convened. Then there is no need for the audience to 
attend ? they can just pick up the papers and leave.
 
Compliance with the request for submission of your paper in advance is 
always a choice, in my view. Whether you stick to what?s in the prior 
submission is another choice, too.
 
I don?t believe that keeping the audience interested is outside the scope 
of a discussion about PowerPoint. I reckon that what Craig observed is 
that some people ? I hesitate to call them presenters ? got too caught up 
in the economics of presentations and tried to make preparation of their 
PP slides take over the function of actual presentation. If, as a speaker, 
I can get many presentations out of one piece of preparation, that is more 
economical. I normally spend about 8 to 15 hours in preparation for each 
hour of presentation ? after I have all my references organised. If I can 
make my preparation stand in place of my ever having to present, wow, 
isn?t that even more economical?
 
A similar argument applies in the music industry. For a good performance, 
I would normally rehearse about 8 hours for each hour of performance. 
Along came the recording industry and gone are most of the live 
performances ? now all we do is rehearse for the recording studio. Alvin 
Toffler analysed this in great detail about 30 years ago. The better 
musicians get more studio work and better pay, and those who get the live 
gigs are at a lower end of the feedpipe. Isn?t the same happening with PP? 
Those at the lower end of the presentation scale seldom get asked to make 
the same presentation again, and so feel obliged to economise on 
preparation ? hence the verbal diarrhoea on the slides.
 
Brian.
 

From: austechwriter-bounce@xxxxxxxxxxxxx 
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Irene Wong
Sent: Monday, 22 May 2006 9:38 AM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: More on presentations
 

Brian 

As we all know though sometimes at conferences one is asked to submit the 
paper before hand so it geos inthe conference notes. I understand the 
logisitics of that and I try to meet those deadline. 

The big challenge is to keep your audience interested in you the speaker 
and your words so that they are not bored and don't start reading ahead. 
It is at this point that you personal presentation skill must take over. 
And that's another issue beyond the Powerpoint debate.   

Weismann  has a movie and/or tv background and he talks about getting a 
flow and  capturing your audience immediately. 

Talking of "flow" has anyone ready the book "Finding flow" by  Mihaly 
Csikszentmihalyi. I read somewhere that it was useful in helping to get 
subject matter people to write. 

Irene Wong
Publishing Manager
Office of Public Affairs, Sydney
Australian Securities & Investments Commission
02 9911 2601   (internally dial 22601)




Hi Irene, 
Tell them about the existence of the handout material beforehand ? hand it 
out just at the point they need it for their own input. 
Hand it out any earlier and they?ll read it when you want them to pay 
attention to something else. 
Brian 
  
Irene said: 

A handout is the way to go. It doesn't have to be a full article. But it 
should include what they need to remember. <snip>

The tricky thing is do you give it before or after you speak? 
 





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