atw: Re: Macro for sending meeting reminders based on response tracking in Outlook

On the invite the Tracking tab first column has a little email icon
(assuming you are Outlook 2003)
You can set it to "don't send to attendee" for all the people who have
already responded.
Then you can use "Send Update" to email everyone again - except those
you have specially marked.
 
Not sure if you can develop a macro that would automatically set all
people who have responded to "don't send"
 
I haven't used it much, but I think it works.  Doesn't address the
broader issue of non-attendance though.

  _____  

From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Elizabeth
Fullerton
Sent: Wednesday, 21 February 2007 4:57 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Macro for sending meeting reminders based on response
tracking in Outlook



Hi all 

I'm wondering if, amongst all the big brains out there, there is an
answer to a little question I have. 

I've been setting up a number of meetings within the (extremely busy)
group I work with - information sessions, mainly, so naturally people
always bump them if something more "important" comes up (because, hey,
they can always just come and ask me stuff if they miss the session,
it's not like I do anything else with my time...) (bitter? me?)

Anyway, one of the problems I'm having is that people don't actually
respond to the meeting invite, so I don't know how many people actually
intend to turn up. If I knew that only one person could actually make
it, then I would reschedule, but it's a bit difficult when people don't
even bother to decline the meeting.

I have a number of fairly creative ideas with how to deal with this,
but... well... they kinda range from the anti-social to the downright
illegal, so for the time being I'm settling for sending out a reminder
email to the people who haven't responded saying "if you have received
this email then you haven't responded to the meeting invite, please
respond".

So what I've been doing is a reply-all to the recipients of the original
invite, then going through the tracking tab on the invite, and deleting
the people who have responded. I've only done it a couple of times, but
it's rapidly losing it's charm, so what I'm after is a macro that will
send an email to meeting invitees with a specific response status.

Anybody else already been down this path? Any suggestions? 


Regards 

Elizabeth Fullerton 
Business Solutions Architect 
Infosys Australia 
Ph: +61 3 9911 3431 
Fax: +61 3 9911 3398 
www.infosys.com <http://www.infosys.com>  
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