atw: Re: Macro for sending meeting reminders based on response tracking in Outlook

If you want people to come to your meetings....indicate that some big shot
will be making a key-note speech.......

The big shot can always cancel out at the last minute, but more people will
probably attend.

 

When these shifty ones come to ask you things...

explain that 

YOU  (oh very important and illustrious YOU) 

 

are just rushing off to another very important meeting and ....really cant
talk to them right now......

 

Express the deep regret.....SIGH!  that they so tragically missed your
Information Session..!..

Now here's the trick:

Look at them with real PITY in your eyes... 

and suggest kindly that 

there just......... might .... be another information session soon.........

(but you don't actually know when.)..... 

Then recommend that they talk to someone else who will explain everything
(someone who also did not attend)  

 

(You can keep doing this if they come back for more.)

 

Meanwhile fill your diary full of meetings with yourself or a good coffee
mate so that none of these shifty ones can get at you easily......

 

In other words.

.....

Join the gang!.......................

 

 

  _____  

From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Elizabeth Fullerton
Sent: Wednesday, February 21, 2007 4:57 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Macro for sending meeting reminders based on response tracking
in Outlook

 

Hi all 

I'm wondering if, amongst all the big brains out there, there is an answer
to a little question I have. 

I've been setting up a number of meetings within the (extremely busy) group
I work with - information sessions, mainly, so naturally people always bump
them if something more "important" comes up (because, hey, they can always
just come and ask me stuff if they miss the session, it's not like I do
anything else with my time...) (bitter? me?)

Anyway, one of the problems I'm having is that people don't actually respond
to the meeting invite, so I don't know how many people actually intend to
turn up. If I knew that only one person could actually make it, then I would
reschedule, but it's a bit difficult when people don't even bother to
decline the meeting.

I have a number of fairly creative ideas with how to deal with this, but...
well... they kinda range from the anti-social to the downright illegal, so
for the time being I'm settling for sending out a reminder email to the
people who haven't responded saying "if you have received this email then
you haven't responded to the meeting invite, please respond".

So what I've been doing is a reply-all to the recipients of the original
invite, then going through the tracking tab on the invite, and deleting the
people who have responded. I've only done it a couple of times, but it's
rapidly losing it's charm, so what I'm after is a macro that will send an
email to meeting invitees with a specific response status.

Anybody else already been down this path? Any suggestions? 

 

Regards 

Elizabeth Fullerton 
Business Solutions Architect 
Infosys Australia 
Ph: +61 3 9911 3431 
Fax: +61 3 9911 3398 
 <http://www.infosys.com> www.infosys.com 
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