atw: Re: Internal Resource Map
- From: Ken Fredric <KenFredric@xxxxxxxxxxxxx>
- To: "'austechwriter@xxxxxxxxxxxxx'" <austechwriter@xxxxxxxxxxxxx>
- Date: Wed, 22 Sep 2010 09:07:03 +1000
Many thanks for your considered replies. These have saved me a lot of time and
from going down a path that may have been never ending.
I'm a bit blown away by the potential complexity of providing a resource map of
some kind for our organisation. I guess I was hoping for something like a
magical open source (read free) software solution that would solve all my
problems with minimal effort.
Although I didn't specify it in my original email, because I didn't really know
what I was looking for, I was hoping for a solution that is either free or low
cost, and also a solution that doesn't require moving resources into some kind
of content management system/database/etc; i.e I would like to leave resources
in their current locations and provide a map to those locations. The other
primary consideration is that some resources are location on websites, so it is
not just a matter of mapping to LAN/Intranet folders.
With the points above in mind, I think that Bruce's reply is closest to a
workable solution for our company. Unfortunately this solution relies on Excel
skills that are more advanced than my current skills.
Oh well, better get reading and start improving those skills. Any samples of
Excel worksheets or VBA would be gratefully received.
Thanks again,
Ken Fredric
________________________________
From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Ken Fredric
Sent: Monday, 20 September 2010 3:40 PM
To: 'austechwriter@xxxxxxxxxxxxx'
Subject: atw: Internal Resource Map
Hope this request isn't too left-field for this list. If it is, and if there is
a better place to ask this question, please let me know.
I imagine we're no different from many companies (around 80 staff) in that we
have thousands of commonly used documents & files stored in various locations
such as network folders, intranet (SharePoint), the company website, customer
portal that doubles as a resource for staff, etc.
Because staff don't know where a particular resource is located, this leads to
many requests along the lines of "where can I find the latest version of
ABC.doc". And because I'm the techncal writer, it's assumed that I must be
responsible for all documents, so all the requests come to me.
We have staff based all around Australia, with head office here in Brisbane.
I am in the initial stages of planning what I have called a 'Resource Map'. The
purpose of this map will be to provide a single point where all staff members
can come to search for resources such as documents and files that are stored
somewhere in a location that is accessible to all staff.
Haven't yet gotten to the point of deciding on the format, or decided whether
it should be editable by all staff, e.g. a wiki.
I'm wondering whether others on this list have faced this problem and come up
with a workable solution. Also wondering if there is any software out there
that could help with this.
Thanks,
Ken Fredric
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