atw: Re: Help with a WORD Macro - Please

Thank you Petra.

I tried your suggestion but it has made almost no difference to the document
file size. I saved the file both before and after but there was no
reduction.

I know when I go through the document line by line and Copy        Paste
Special    Picture (Windows Metafile) every screen or button graphic, a
1,900KB file reduces to 300MB or so. If I miss even 1 graphic, the file size
does not reduce. It is slow and labourious and it's doing my head in. I
hoped a macro could speed things up. Perhaps someone else can come up with a
solution.

Thanks again.

Helen Haywood 

Documentation and Training Strategist

SICE Pty Ltd

 

  _____  

From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of LIVERANI Petra
Sent: Thursday, 26 July 2007 2:40 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Re: Help with a WORD Macro - Please

 

Hi Helen,

I don't know how to do a macro to change the picture type but perhaps this
could help.

 

* In the Picture toolbar (View/Toolbars/Picture) click the Compress icon
(it's to the left of the textwrapping icon which is a dog).

* Ensure All Pictures in Document is checked

* Ensure that the Compress pictures option is chosen - you may also want to
choose the Crop option

* Click OK

If you really want to compress the pictures you can choose the Web option
but this will significantly reduce the resolution.

 

Regards,

Petra

Petra Liverani
Technical Writer
Transport Management Centre
RTA
(02) 8396 1617
x81617

  _____  

From: austechwriter-bounce@xxxxxxxxxxxxx
[mailto:austechwriter-bounce@xxxxxxxxxxxxx] On Behalf Of Helen Haywood
Sent: Thursday, 26 July 2007 1:39 PM
To: austechwriter@xxxxxxxxxxxxx
Subject: atw: Help with a WORD Macro - Please

 

Hi Everyone,

Can anyone help me please?

I am trying to reduce the size of a Word document that has lots of screen
captures (User Ref and Training Manuals). It makes sense to change the
format of the pictures to Picture (Windows Metafile) as this does make a
significant difference to the file size. I have recorded a macro that copies
a screen capture and uses Paste Special to paste it as a Picture (Windows
Metafile) back on top of itself. The macro records OK but does not actually
recognise the difference between pasting as a metafile or a bitmap. The
generated macro code is the same. The Word file size is not. The code is as
follows: 

Selection.Copy

    Selection.PasteAndFormat (wdPasteDefault)

Can anyone suggest how I can change the macro, as I have many of these
screen captures in 20+ manuals to deal with. I cannot see how we can get the
formatting completed in the time we have left, if we do them one at a time.

I am grateful for any suggestions

 

Thanks and regards

 

Helen Haywood

Documentation and Training Strategist

SICE Pty Ltd

 

Before printing, please consider the environment.

IMPORTANT NOTICE: This e-mail and any attachment to it are intended only to
be read or used by the named addressee. It is confidential and may contain
legally privileged information. No confidentiality or privilege is waived or
lost by any mistaken transmission to you. The RTA is not responsible for any
unauthorised alterations to this e-mail or attachment to it. Views expressed
in this message are those of the individual sender, and are not necessarily
the views of the RTA. If you receive this e-mail in error, please
immediately delete it from your system and notify the sender. You must not
disclose, copy or use any part of this e-mail if you are not the intended
recipient.

Other related posts: