atw: Re: Converting Word documents to PDF [SEC=UNCLASSIFIED]

One of the issues about the settings I mentioned is that headers and 
footers will remain largely unaltered except they will shift according to 
the margins only to a degree. An interesting point is that MS Word has a 
charming "feature" that allows headers and footers to overlay page 
margins! This means you will need to scrutinise your top and bottom pages 
for missing/cut off content and assist your content using their Styles 
before and after and keep with next settings. Otherwise, reduce your 
headers and footers in Page Setup and lay the content in them into the 
body of the page using styles to differentiate. My suspicion still 
remains, the different first page has an effect against you, and rather 
than allowing Word to be helpful I strongly suspect you will need to grab 
it by the scruff of the neck and apply layout the brutal way...

Modifying the header and footer styles will have far more direct effect 
with regards to left and right margin spacing, as will your body styles of 
course - and is stored in the detailed print settings. That seems to 
demonstrate a series of divisions in the underlying code of MS Word.

So what you see conceptually is:
Page setup - basic print settings: potentially modified in the printer 
output significantly (like printing two on one page and the like)
Header and Footer setup - detailed print settings: Not touched unless 
specified to at the source. Isolated from the body as well.
Styles overall - detailed print settings: Not touched unless specified to 
at the source (allowing fonts to be embedded for eg). Separate to headers, 
footers, body. Much more stable than page layouts/Page setup at the end of 
printing processes. 

I found headers and footers were best left minimalist and I laid out pages 
using tables. Scary once you have a complete document though Howard - 
truly a last resort. I would go to InDesign before that...

I use my typesetting ruler / template / font / type gauge regularly for 
this sort of thing and find lots of errors you need to correct using fine 
measurements in Word or other DTP software and to compensate for 
infuriating discrepancies in ruler measurements in the software code. As 
many have said: "What you see is not what you necessarily get..." I also 
have a question about defence projects which specify exacting standards 
for print documentation - how do you force compliance when multiple 
printers are used and each and every one parses measurements arbitrarily? 
Or do they still use printing companies? 

Take care!
Warren Lewington
Technical Writer
Phone: 02 8572 3195
warren.lewington@xxxxxxxxxx
John Holland Water Projects
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