atw: Re: Converting Word documents to PDF [SEC=UNCLASSIFIED]

Hi Howard, firstly don't worry about the overall page settings, they don't 
help, leave them as A4 landscape for both Adobe and Word. I have had fun 
and games with this style of document in the past. It is curious that the 
misalignment is present irregularly and I suspect it is a glitch 
associated to printer drivers within MS Word and printer outputs. After 
many different loads of Word and printer drivers it is never predictable. 
However in my experience I hope too, in your case, I am assuming the 
offset you are currently getting is consistent in length and repeatable. I 
now often use tables to layout pages the way I want to. But before you go 
there; check the suggestions I have for you:

In Page Setup in MS Word ensure the following are as below :
What are the settings for different first page? Deselect that one.
Are the different odd and even pages set? Deselect them.
For the entire document, set the Top, Bottom, Left and Right margins here.
Ensure there is no gutter setting (should be zero).

Save and select "File > Print" to print to the pdf file (this seems to 
open pdf distiller/writer differently to the shortcut buttons). 
BUT!
Ensure the pdf printer options/Advanced settings are basic, the same in 
both and taking the detailed output print settings from the Word document.

If that doesn't help, you could try this one:
Calculate the distance of offset between the pages.
Add that to the margin of one page. (You will probably need to set odd and 
even pages and/or add a section break)

Another option:
Print one page at a time and combine them both in Acrobat professional. 
Then adjust the text on each page using the advanced editing tools - this 
is not for the faint hearted and may not work anyway!

This type of problem is where many of the desktop publishing packages can 
be found wanting over offset printing systems it seems.

I hope something in all of this helps!
Regards from a beautifully dreary Sydney.
Warren Lewington
Technical Writer
Phone: 02 8572 3195
warren.lewington@xxxxxxxxxx
John Holland Water Projects



Howard.Silcock@xxxxxxxxxxx 
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atw: Re: Converting Word documents to PDF [SEC=UNCLASSIFIED]







Thanks to both Michael and Ana for suggestions. Both of you pointed me to 
the printer set-up, so I checked this. But it's already set to A4 - and 
appears to be set to use the conversion settings I specified. 

What's going on here? I am still mystified. The Print dialog box has a 
drop-down labelled Page Scalling and I've tried None, Fit to Printer 
Margins and Reduce to Printer Margins. This makes a difference - but only 
to whether the extra space is added only to the right or added equally to 
both sides. Neither is what I want - I want the text to fill the space! 

Howard 

  


Ana Young <ana_young2000@xxxxxxxxx> 
14/06/2007 01:03 PM 



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Re: atw: Converting Word documents to PDF [SEC=UNCLASSIFIED] 
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Hi Howard,

Not sure if this will help, but have you checked the
pPrinter setup options. Adobe "prints" the document to
convert it to PDF.

Cheers,
Ana

--- Howard.Silcock@xxxxxxxxxxx wrote:

> Can anyone give me some advice on converting Word
> documents to PDF using
> Adobe Acrobat Professional 7.0?
>
> I have a pamphlet, created in Word as a double-sided
> 3-column A4 landscape
> sheet, and want to convert it to a PDF that folds
> neatly into three when
> printed. When I convert it using Acrobat's default
> settings, the document
> size is shown in the Print dialog box as 279.4mm x
> 215.9mm, while the page
> size is 296.7mm x 209.9mm  (A4). This gives me a
> 17.3mm gap, which makes
> the margin too big in the printed version - though
> it looks just fine on
> the screen.
>
> I then altered the conversion settings to make the
> Default Page Size 282mm
> x 215.9mm (an increase in width) and thought this
> would do the trick. But
> it seems to have made no difference - the converted
> document's size is
> again shown in the Print dialog box as 279.4mm x
> 215.9mm, as before, and
> there's still the same gap on the printed page.
>
> Is there something I'm missing here? Maybe I'd have
> been better off to
> create the pamphlet using Publisher or InDesign
> instead of Word, but I'd
> prefer not to have to convert it now just so I can
> make the PDF.
>
> Howard
>
> Howard Silcock
> Technical Writer
> Zare Pty Ltd
> 02 6261 2073




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