atw: Fwd: Re: Fwd: Re: Document management systems using MS Access

Like they say: garbage in, garbage out. If you tag your documents
effectively, and implement clear file naming guidelines across the
organisation, you'll always be able to find your document. I've used it for
a number of years and love it. I know alot of people don't like it (read:
hate it with a passion), but it clicks with my way of conceptualising
information management. It has so many features that makes it priceless once
you integrate it into your work habits.

---------- Forwarded message ----------
From: Caz. H <cazhart@xxxxxxxxx>
Date: 2008/8/26
Subject: atw: Re: Fwd: Re: Document management systems using MS Access
To: austechwriter@xxxxxxxxxxxxx


Slinka - any application is only as good as the people who select, design
and implement.

Latest full implementation of TRIM that I used, a year ago, in a
mega-government department, worked like a charm (yes, training needed for
people to be proficient), and the search capabilities were awesomely good.


On Tue, Aug 26, 2008 at 10:11 AM, Judith Bluhm-Brown <
Judith.Bluhm-Brown@xxxxxxxxxxxxx> wrote:

>  Older versions of TRIM were very clunky and definitely NOT intuitive.
> However, the newer version, TRIM Context, has come a long way. It's a very
> powerful content management system and offers lots of user-based privilege
> controls and customisations.
>
>
>  ------------------------------
>
> *From:* austechwriter-bounce@xxxxxxxxxxxxx [mailto:
> austechwriter-bounce@xxxxxxxxxxxxx] *On Behalf Of *slinka
> *Sent:* Tuesday, 26 August 2008 7:35 AM
> *To:* austechwriter@xxxxxxxxxxxxx
> *Subject:* atw: Re: Fwd: Re: Document management systems using MS Access
>
>
>
> Unfortunately TRIM has a problem with the search engine which throws up
> inconsistent results in large environments.  Probably has some kind of
> buffering issues.
>
> There have been some disastrous attempts to link it with Windows and
> Outlook in large government departments
>
> Because it is so confusing and non-intuitive, people try to avoid it and
> wind up storing their documents in Windows.
>
> I expect TRIM would be good if it's configured properly and people know how
> to use it, but I have been in several government organisations that are
> trying to make its use mandatory and they all have major problems with it.
>  ------------------------------
>
> *From:* austechwriter-bounce@xxxxxxxxxxxxx [mailto:
> austechwriter-bounce@xxxxxxxxxxxxx] *On Behalf Of *Jasmine Andrews
> *Sent:* Tuesday, August 26, 2008 9:13 AM
> *To:* austechwriter@xxxxxxxxxxxxx
> *Subject:* atw: Fwd: Re: Document management systems using MS Access
>
>
>
> Technically speaking, Access isn't a database but a database management
> system (DBMS) with which you create a database. A database which is only as
> good as its design/designer.
>
>
>
> In terms of document management systems, nothing can beat a fully-featured
> version of TRIM.
>
>
>
> Jasmine Andrews
>
> ---------- Forwarded message ----------
> From: *Warren Lewington* <wjlewington@xxxxxxxxxxx>
> Date: 25 Aug 2008 22:12
> Subject: atw: Re: Document management systems using MS Access
> To: austechwriter@xxxxxxxxxxxxx
>
>
>
> Like all databases, which is what a content management system ultimately
> is, you need to have the whole application well designed. If you have time,
> energy and resources, well, consider it. Access is an incredibly powerful
> application, I can verify that a large number of city wide traffic systems
> are happily crunching their lives away, with millions of things happening at
> any time, on MS Access.
>
>
>
> But the databases are well designed...
>
>
>
> Regards;
>
> Warren
>
>
>
> *From:* austechwriter-bounce@xxxxxxxxxxxxx [mailto:
> austechwriter-bounce@xxxxxxxxxxxxx] *On Behalf Of *Write Ideas
> *Sent:* Monday, 25 August 2008 14:34
> *To:* austechwriter@xxxxxxxxxxxxx
> *Subject:* atw: Re: Document management systems using MS Access
>
>
>
> Wrong tool for the job, David (P).
>
> No check in / check out options, no version control management, limited (if
> any) directory tree file handling and compression / encryption tools.
>
> Such a system needs multiple levels of authentication.
>
> If you are after such a tool from Microsoft, SourceSafe, which is also
> widely used for software version control is the go.
>
> Note: SourceSafe requires a very powerful and capable server with hardware
> such as RAID arrays / hot swapping drives, streaming backup media and the
> like. Otherwise, go the UNIX / Linux OS route, for which there is a wide
> variety of highly capable and efficient file management software (even some
> excellent shareware and freeware).
>
> MS Access is not in that league and, IMHO, you will only suffer
> frustration, fatigue and eventual brain meltdown if you venture down that
> path.
>
> Hope that helps.
>
> Cheers,
>
> Micky G.
> Write Ideas
> www.writeideas.com.au
>
> At 11:16 25/08/2008, you wrote:
>
> Has anyone had any experience using MS Access as the platform for a
> document management system?
> --
>
> David Petersen
> Documentation Coordinator
> Air Systems
>
> Thales Australia
>
>
> Michael Granat
> *Write Ideas
> *www.writeideas.com.au
> http://www.alliance.org.au/freelancers/journalists/write_ideas/details/
> mailto:writeideas@xxxxxxxxxxxxxx
>
> <writeideas@xxxxxxxxxxxxxx>*21 Years of Write Ideas!*
>



-- 
Carolyn Hart

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