Hi Carol >I am reaching the conclusion that all these millions of versions of >Outlook and MS Office do vary a bit. I don't appear to have that option Which version of outloo are you using? I am using outlook 2000 and it's there! Have you tried the instructions I gave Richard. Regards, Derek e-mail: derek.hornby_uk@xxxxxxxxxxxxxxx ** Going on holiday and want to halt messages? Send a message to:- ** access-uk-request@xxxxxxxxxxxxx ** and in the Subject line type ** vacation ## d ** where ## is the number of days followed by d for days. ** For other things like digest mode, send a message, to ** access-uk-request@xxxxxxxxxxxxx with the Subject:- faq