FreeLists / webproducers / [webproducers] Re: Reveal actual budget in RFP?

[Lee Semel <lsemel@xxxxxxxxxxxxxx>]

Tom,
Having both written and responded to RFPs, I'd recommend giving a ballpark 
range that is lower than the full budget.  A ballpark budget indicates to 
the vendor that you're serious and willing to commit to the project. They 
will spend more time responding to your RFP and working with you to 
understand the requirements and project goals.

A ballpark budget also enables the vendor to ask you informed questions and 
to present different options at different cost levels.

You'll be able to determine whether the vendor's out for a quick buck, or 
willing to work with you to establish a long term, mutually beneficial 
relationship.  I've encountered vendors where given a set of requirements 
and budget, will say they can do everything, no questions asked.  Either 
they are seriously underestimating the scope of the project, or are 
deliberately underbidding to land the work and plan to make up the 
difference in change orders.  That said, keeping some of your budget in 
reserve will allow you the flexibility to deal with legitimate changes in 
the project.

Lee Semel
lsemel@xxxxxxxxxxxxxx
http://www.innofinity.com



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